OPS DJJ OPERATIONS COORDINATOR - 80900041

State of Florida; Tallahassee (FL); On-site; USD 27,000 - 38,000; Full time

Job summary

State of Florida is seeking an OPS DJJ Operations Coordinator responsible for preparing monthly SAG Federal Finance Reports, tracking federal grant activity, and maintaining grant data accuracy across FIS, SAMAS, and OCULUS. The role supports the SAG Finance Committee by preparing minutes and ensuring timely financial reporting.

The position requires two years of budget administrative experience or a bachelor’s degree substitution, with strong data analysis, organization, and communication

Qualifications

• Two years of budget administrative experience.
• A bachelor’s degree from an accredited college or university can substitute for one year of the required experience.
• Excellent data collection, analysis and reporting skills.
• Ability to organize data for clear presentation in reports and documents.
• Familiarity with governmental budgeting and grants processes.

Responsibilities

• Prepare monthly SAG Federal Finance Report with federal sub-grant awards and related expenditures for each grant.
• Review the Federal Finance Report with SAG Finance Committee and distribute to SAG members.
• Support the State Advisory Group Finance Committee and prepare meeting minutes.
• Maintain a database of federal grant awards, sub-grants and related information.
• Monitor and correct data in SAMAS, FIS, and OCULUS; document discrepancies and submit correction requests.
• Prepare encumbrance award memos and update Federal Grant expenditures daily.
• Perform other related duties as assigned.

Skills

Data analysis

Data presentation

Data organization

Fact-finding

Problem solving

Independent work

Regulations knowledge

Project coordination

Communication

Customer communication

Education

Bachelor’s degree or substitution for experience

Tools

FIS

FLAIR

OCULUS

Excel

Job description

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OPS DJJ OPERATIONS COORDINATOR - 80900041

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887130

Working Title: OPS DJJ OPERATIONS COORDINATOR - 80900041

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks.

OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer.

LOCATION,CONTACT ANDSALARY INFORMATION:

STARTING SALARY: $23.77 Hourly (Full-Time OPS - DJJ Operations Coordinator)

CONTACT PERSON: Brent Musgrove at [phone] or Latonya Hill at [phone]

DESCRIPTION:

Preparing monthly SAG Federal Finance Report that contains federal sub-grant awards and related expenditures for each federal grant along with sufficient narrative.

Reviews the Federal Finance Report with the State Advisory Group (SAG Finance Committee chair each month and distributes to SAG members and appropriate individuals.

Provides support to State Advisory Group Finance Committee and prepares the minutes for the finance committee meetings for the SAG.

Incumbent maintains a data base that contains federal grant awards, sub-grant awards, potential sub-grant awards, and other information needed to monitor federal grant balances.

Reviews allotments, expenditures, encumbrances, and other financial data found in SAMAS, the Department’s Financial Information System (FIS), and OCULUS to ensure federal sub-grant data is properly recorded. Document and discovered discrepancies and submits corrections requests.

Incumbent prepares encumbrance award memos for the Prevention Budget Unit, reviews corrections of request logs submitted to Finance & Accounting, and updates Federal Grant expenditures on daily basis.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Two years of budget administrative experience.

A bachelor's degree from an accredited college or university can substitute for one year of the required experience.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the methods of data collection and analysis.

Ability to collect evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.

Ability to organize data into logical format for presentation in reports, documents, and other written materials.

Ability to conduct fact-finding research.

Ability to utilize problem solving techniques.

Ability to work independently.

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Communicate effectively with customers (providers), maintain a positive and collaborative working relationship with co-workers.

PREFERRED QUALIFICATIONS:

Preference will be given to candidates who possess the following experience:

Knowledge of the Department’s Financial Information System (FIS).

Knowledge of the Florida Department of Financial Services FLAIR.

Knowledge of the Florida Department of Environmental Protection Electronic Document Management System (OCULUS).

Experience with budget coding, expenditures and/or encumbrances

Knowledge creating budget detail spreadsheets and using excel functions such as pivot tables, data sorting, etc.

SPECIAL NOTES:

All responsesto the Qualifying Questions must be verified on the Candidate Profile.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/Education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.