Federal Grants Operations Coordinator

State of Florida; Tallahassee (FL); On-site; USD 27,000 - 38,000; Full time

Job summary

State of Florida is seeking an OPS DJJ Operations Coordinator responsible for preparing monthly SAG Federal Finance Reports, tracking federal grant activity, and maintaining grant data accuracy across FIS, SAMAS, and OCULUS. The role supports the SAG Finance Committee by preparing minutes and ensuring timely financial reporting.

The position requires two years of budget administrative experience or a bachelor’s degree substitution, with strong data analysis, organization, and communication

Qualifications

• Two years of budget administrative experience.
• A bachelor’s degree from an accredited college or university can substitute for one year of the required experience.
• Excellent data collection, analysis and reporting skills.
• Ability to organize data for clear presentation in reports and documents.
• Familiarity with governmental budgeting and grants processes.

Responsibilities

• Prepare monthly SAG Federal Finance Report with federal sub-grant awards and related expenditures for each grant.
• Review the Federal Finance Report with SAG Finance Committee and distribute to SAG members.
• Support the State Advisory Group Finance Committee and prepare meeting minutes.
• Maintain a database of federal grant awards, sub-grants and related information.
• Monitor and correct data in SAMAS, FIS, and OCULUS; document discrepancies and submit correction requests.
• Prepare encumbrance award memos and update Federal Grant expenditures daily.
• Perform other related duties as assigned.

Skills

Data analysis

Data presentation

Data organization

Fact-finding

Problem solving

Independent work

Regulations knowledge

Project coordination

Communication

Customer communication

Education

Bachelor’s degree or substitution for experience

Tools

FIS

FLAIR

OCULUS

Excel

Job description

State of Florida is seeking an OPS DJJ Operations Coordinator responsible for preparing monthly SAG Federal Finance Reports, tracking federal grant activity, and maintaining grant data accuracy across FIS, SAMAS, and OCULUS. The role supports the SAG Finance Committee by preparing minutes and ensuring timely financial reporting.

The position requires two years of budget administrative experience or a bachelor’s degree substitution, with strong data analysis, organization, and communication