Operations Coordinator

Mitchell Martin Inc.; Town of Sun Prairie (WI); Remote; USD 47,000 - 62,000; Full time

Job summary

Mitchell Martin Inc. is seeking an Operations Coordinator for a remote contract role based in Sun Prairie, WI.

The position provides high-level administrative support to senior management and global teams, emphasizing communication, scheduling, and operational coordination. The ideal candidate has proven experience as an executive assistant or operations coordinator, proficiency with CRM systems and office applications, and the ability to support a worldwide team while maintaining meticulous

Qualifications

• Experience as an executive assistant or operations coordinator.
• Proficiency with CRM systems and office applications.
• Experience supporting a global team across regions.
• Strong attention to detail and stakeholder coordination skills.
• Experience managing shared mailboxes and coordinating client appointments.

Responsibilities

• Manage administrative tasks and initiatives directed by senior leadership.
• Coordinate and prioritize workload, managing stakeholder expectations effectively.
• Screen and distribute incoming queries to ensure timely resolution.
• Coordinate client onboarding and service appointments, ensuring accurate communication.
• Maintain accurate records and prepare operational reports on activities and requests.

Skills

Executive support

Operations coordination

Stakeholder management

CRM experience

Attention to detail

Shared mailboxes

Tools

CRM Systems

Office applications

Scheduling software

Job description

Operations Coordinator - Sun Prairie, WI - Contract - $34-45 Per HR

This remote contract role involves providing high-level administrative support to senior management and global teams. Key responsibilities include managing communication, scheduling, and operational coordination. Proficiency in generic office applications is required.

Key Responsibilities

• Manage administrative tasks and initiatives directed by senior leadership.
• Coordinate and prioritize workload, managing stakeholder expectations effectively.
• Screen and distribute incoming queries to ensure timely resolution.
• Coordinate client onboarding and service appointments, ensuring accurate communication.
• Maintain accurate records and prepare operational reports on activities and requests.

Qualifications

• Prior experience as an executive assistant or operations coordinator.
• Experience with CRM systems and proficiency in office applications.
• Experience supporting a global team across various regions.
• Strong attention to detail and stakeholder coordination skills.
• Experience managing shared mailboxes and coordinating client appointments.

Core Technologies

CRM Systems | Office Applications | Scheduling Software