Operations Coordinator

Partnership Employment; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Partnership Employment in New York, NY is hiring an Operations Coordinator on a permanent basis to support a growing marketing firm. The role focuses on maintaining databases, preparing campaign materials, and ensuring accurate reporting for multiple programs.

Ideal candidates hold a Bachelor's degree, have at least two years in administration or marketing support, and are proficient in Excel, Word, and CRM systems.

Qualifications

• Bachelor's degree required.
• Two years of admin/marketing/ops/sales support experience.
• High level of personal judgment and integrity.
• Proficiency in Excel (Vlookup, Pivot Tables) and Word.
• Experience using a CRM system.

Responsibilities

• Maintain CRM and Excel databases.
• Draft correspondences and formal documents.
• Maintain and update project database for current programs.
• Create, maintain and verify campaign tracking reports.
• Monitor Field Reps and report campaign activities.
• Prepare and ship campaign materials.
• Prepare campaign paperwork and manuals with accurate information.

Skills

Personal judgment

Integrity

Problem solving

Independent work

Education

Bachelor's degree

Tools

Excel

Pivot Tables

Word

CRM system

Job description

Immediately hiring an Operations Coordinator for a permanentrole with a growing marketing firm! As a highly reputable regional advertising agency in NYC, the organization has been successful in developing new and effective media promotions for both Fortune 500 companies and small businesses. Recognized nationally as a top fastest growing company, the firm is seeking to hire a dynamic and professional Coordinator to support future projects.

Responsibilities:

• Maintain internal database within CRM system and Excel
• Draft correspondences and other formal documents
• Maintaining/Tracking and consistently updating database of projects to ensure that Operations Team has accurate and current information needed for each program.
• Creating/Maintaining/Verifying Campaign Tracking Reports
• Monitoring Field Reps and providing the Operations Team with correct tracking and reporting of field activity for all current programs.
• Creating/updating/compiling all campaign paperwork and manuals with the proper information.
• Prepping, packing/shipping/tracking all materials needed for each program prior to the start date of a campaign.

Qualifications:

• Bachelor's degree required
• Two years of experience working in administration, marketing, operations or sales support
• A high level of personal judgement and integrity
• Proficiency in Excel (Vlookup, Pivot Tables) and Word
• Experience using a CRM system
• Strong work ethic and independent problem solving skills