Executive Coordinator

Ladders; United States; Remote; USD 100,000 - 120,000; Full time

Benefits offered by this job

Comprehensive health coverage

Company-paid life and disability保险

Pet insurance

401(k) with company match

PTO and holidays

Continuing learning resources

Job summary

Ladders seeks an Executive Coordinator to provide high-level executive support in a fast-paced, remote environment. You will manage complex calendars, travel, and materials while partnering with senior leaders to maintain organizational flow across competing demands.

Ideal candidates bring 10+ years supporting C-suite, excellent written and verbal communication, strong discretion, and mastery of Microsoft Office and collaboration tools in a high-growth setting.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• Minimum of 10 years supporting C-suite or senior executives, ideally in operations or high-growth environments.
• Proven ability to manage complex calendars and logistics with minimal oversight.
• Exceptional written and verbal communication skills.
• Strong business acumen and comfort in fast-moving, ambiguous environments.
• High level of discretion and sound judgment in handling confidential information.
• Proficiency in scheduling/collaboration tools.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones and resolve conflicts proactively
• Prepare and proofread materials for operational reviews and leadership meetings
• Coordinate domestic and international travel with detailed itineraries
• Act as a liaison between the executive and internal stakeholders, exercising judgment on escalations
• Track action items from meetings and hold stakeholders accountable
• Draft and manage high-quality correspondence and documentation
• Support planning for leadership offsites and operational business reviews
• Maintain organized, confidential records related to operational initiatives
• Anticipate executive needs and manage competing priorities with minimal direction
• Exercise discretion in handling sensitive business and operational information

Skills

Executive support communication

Discretion

Microsoft Office

Scheduling coordination

Stakeholder management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

For our client, we are seeking an Executive Coordinator to join the team of a leader in the Technical Services space. This role will provide high-level executive support in a fast-paced, operational environment, helping keep leadership priorities, communications, and scheduling running smoothly. The Executive Coordinator will partner closely with senior leaders and internal stakeholders to manage complex logistics, prepare materials, and maintain strong organizational flow across competing demands. This position requires exceptional discretion, sound judgment, and the ability to anticipate needs while supporting critical business operations. Location: Remote Compensation: $100,000 – $120,000 annually

Responsibilities

• Manage complex, high-volume calendars across multiple time zones and resolve conflicts proactively
• Prepare and proofread materials for operational reviews and leadership meetings
• Coordinate domestic and international travel with detailed itineraries
• Act as a liaison between the executive and internal stakeholders, exercising judgment on escalations
• Track action items from meetings and hold stakeholders accountable
• Draft and manage high-quality correspondence and documentation
• Support planning for leadership offsites and operational business reviews
• Maintain organized, confidential records related to operational initiatives
• Anticipate executive needs and manage competing priorities with minimal direction
• Exercise discretion in handling sensitive business and operational information

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered
• Minimum of 10 years supporting C-suite or senior executives, ideally in operations or high-growth environments
• Proven ability to manage complex calendars and logistics with minimal oversight
• Exceptional written and verbal communication skills
• Strong business acumen and comfort in fast-moving, ambiguous environments
• High level of discretion and sound judgment in handling confidential information
• Proficiency in Microsoft Office and scheduling/collaboration tools

Benefits

• Comprehensive health coverage (medical, dental, and vision)
• Company-paid life and disability insurance
• Optional benefits like pet insurance and supplemental health plans
• 401(k) with day-one eligibility and company match
• Generous time off: 10 paid holidays and PTO starting at 15 days, growing to 25
• Access to continuous learning and development resources

Our client is an equal opportunity employer. We encourage you to apply even if you don’t meet every qualification—your background could be exactly what this team needs.