Operations Coordinator

The HT Group; Tampa (FL); On-site; USD 29,000 - 39,000; Full time

Job summary

The HT Group is seeking an experienced Operations Coordinator to join a client team in Tampa, FL.

In this in-office, direct hire role, you will support Operations Managers by handling job close-outs, verifying financial details, and assisting with daily office operations to keep the team organized and efficient.

Qualifications

• Strong attention to detail with high accuracy in data review and verification.
• Proficiency in basic administrative tasks and office software.
• Familiarity with database systems (FileMaker experience is a strong plus, though training can be provided for the right candidate).
• Experience in NDE a plus.
• Excellent organizational and communication skills.

Responsibilities

• Job Close-Out Management: Process and manage job close-out tickets efficiently using our internal FileMaker system.
• Financial Verification: Review and verify costs for each customer and specific job to ensure accuracy before documents are forwarded to the Billing department for invoicing.
• Administrative Support: Perform general office and administrative duties to keep the Tampa operations team organized and running smoothly.

Skills

Attention to detail

Administrative skills

Communication skills

Organizational skills

Tools

FileMaker

Job description

The HT Group is seeking an experienced Operations Coordinator to join a client team in Tampa, FL.

Position Overview

• Employment Type: Direct Hire / Full-Time
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM - In Office
• Pay Rate: $21hr+ DOE + Benefits
• Start Date: Immediate (ASAP)
• Dress Code: Business casual / professional

In this role, you will provide essential support to the Operations Managers by handling job close-outs, verifying financial details, and assisting with daily office operations.

Key Responsibilities

• Job Close-Out Management: Process and manage job close-out tickets efficiently using our internal FileMaker system.
• Financial Verification: Review and verify costs for each customer and specific job to ensure accuracy before documents are forwarded to the Billing department for invoicing.
• Administrative Support: Perform general office and administrative duties to keep the Tampa operations team organized and running smoothly.

Qualifications & Skills

• Strong attention to detail with high accuracy in data review and verification.
• Proficiency in basic administrative tasks and office software.
• Familiarity with database systems (FileMaker experience is a strong plus, though training can be provided for the right candidate).
• Experience in NDE a plus.
• Excellent organizational and communication skills.