Operations Coordinator

Solomon Page; New York (NY); On-site; USD 41,000 - 44,000; Part time

Job summary

Solomon Page is seeking an Operations Coordinator for a 9-month contract, onsite at our NYC office. The successful candidate will have 1+ years of experience in billing marketing, campaign or media agency operations and will support cross-functional teams.

You will handle financial documents, vendor reconciliations, onboarding vendors, daily cash reports, and collaborate with Procure to Pay, FP&A, and Sourcing to keep financial workflows on track.

Qualifications

• Requires 1+ years of experience in billing marketing, campaign or media agency operations.
• Strong interpersonal and communication skills.
• Experience with organizational software such as Asana or Airtable is nice to have.
• Will work with global teams, should be able to support virtually.

Responsibilities

• Handle creative requests for media plans, collaborate with international regions to track content availability, and manage project boards or daily stand-ups to keep teams aligned.
• Maintain financial documents and team billing trackers, resolve vendor discrepancies, and promptly address ad hoc payment inquiries to prevent escalations.
• Onboard new media activation vendors using Graphite Connect and manage profiles, net term changes, and remittances.
• Prepare daily cash received reports, balance daily cash receipt accounts, and record necessary journal entries to the general ledger (G/L).
• Partner closely with internal departments (like Procure to Pay, FP&A, and Sourcing) and external platforms (such as Google, Amazon, and Meta) to ensure smooth financial workflows and process adherence.

Skills

Billing experience

Interpersonal skills

Virtual collaboration

Tools

Asana

Airtable

Job description

Our client, a media entertainment company, is looking for a Operations Coordinator to join their team! This will be a onsite role working out of their office in NYC. The successful candidate will have over a year experience of billing marketing, campaign or media agency operations.

Role Overview:

• Contract Role: 9 months
• Pay: $30.80/hr on W2

Responsibilities:

• Handle creative requests for media plans, collaborate with international regions to track content availability, and manage project boards or daily stand-ups to keep teams aligned.
• Maintain financial documents and team billing trackers, resolve vendor discrepancies, and promptly address ad hoc payment inquiries to prevent escalations.
• Onboard new media activation vendors using Graphite Connect and manage profiles, net term changes, and remittances.
• Prepare daily cash received reports, balance daily cash receipt accounts, and record necessary journal entries to the general ledger (G/L).
• Partner closely with internal departments (like Procure to Pay, FP&A, and Sourcing) and external platforms (such as Google, Amazon, and Meta) to ensure smooth financial workflows and process adherence.

Required Qualifications:

• Requires 1+ years of experience of billing marketing, campaign or media agency operations.
• Strong interpersonal and communication skills.
• Experience with organizational software such as Asana or Airtable is nice to have.
• Will work with global teams, should be able to support virtually.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.