Operations Coordinator

BrightLife Designs LLC; Huntington Beach (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Bonus based on performance

Job summary

BrightLife Designs LLC in Huntington Beach, CA, seeks an organized Operations Coordinator to manage scheduling, inventory, and day-to-day project operations for our commercial lighting, holiday décor, and event installations. The role requires hands-on event inventory control experience, strong communication, and the ability to coordinate field crews, warehouse resources, and project schedules.

You will visit job sites as needed and adapt plans to keep projects on track, with a performance-based

Qualifications

• Minimum 2 years of event inventory control or operations coordination experience.
• Experience managing work orders and project schedules.
• Ability to coordinate field crews and warehouse resources.
• Strong attention to detail and communication skills.

Responsibilities

• Schedule and coordinate installation crews for projects.
• Create and manage work orders and project schedules.
• Maintain inventory records and coordinate materials.
• Track inventory movement between warehouse and sites.
• Assist with counts, staging, returns, and discrepancy resolution.
• Communicate project details and inventory needs with teams.
• Visit job sites to oversee installations and progress.
• Monitor progress and adjust schedules or resources.
• Support management with tracking, reporting, and issue resolution.

Skills

Strong organizational skills

Excellent verbal and written沟通

Tools

Goodshuffle

CompanyCam

Job description

Benefits:

• Bonus based on performance

BrightLife Designs is seeking a highly organized and detail-oriented Operations Coordinator to help manage the scheduling, inventory, and day-to-day operations of our commercial lighting, holiday décor, and event installation projects.

The ideal candidate has hands-on event inventory control experience, is comfortable working in a fast-paced environment, and can effectively coordinate field crews, warehouse resources, work orders, and project schedules.

Key Responsibilities

• Schedule and coordinate installation crews for commercial lighting, holiday décor, and event projects.
• Create and manage work orders and project schedules using company software.
• Maintain accurate inventory records and coordinate materials for upcoming projects.
• Track inventory movement between the warehouse, job sites, and projects.
• Assist with inventory counts, staging, returns, and resolving discrepancies.
• Communicate project details, schedules, and inventory needs with field teams, warehouse staff, and management.
• Visit job sites as needed to oversee installations and ensure projects are progressing according to plan.
• Monitor project progress and adjust schedules or resources as needed.
• Assist management with project tracking, reporting, and resolving operational issues.

Qualifications

• Minimum 2 years of experience in event inventory control, operations coordination, scheduling, or a related field is required.
• Strong understanding of inventory tracking, organization, and reconciliation.
• Experience managing work orders and project schedules.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient with computer and scheduling software.
• Able to have a flexible schedule including some nights and weekends as needed
• Experience with Good shuffle is a BIG plus.
• CompanyCam experience is a BIG plus.
• Experience with commercial lighting, event décor, holiday décor, or seasonal installations is preferred.
• Comfortable working in the field and visiting job sites when needed.

What We Offer

• Competitive pay based on experience.
• Fast-paced, creative, and team-oriented work environment.
• Opportunity to grow with a company specializing in commercial lighting, holiday décor, and event installations.