Project Coordinator

Lightworks; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Competitive salary

Employee discounts

Free food & snacks

Free uniforms

Opportunity for advancement

Paid time off

Training & development

Job summary

Lightworks, a design-build integration company, is seeking a Project Coordinator to keep projects, service work, and field teams running smoothly in San Diego. You will work with operations, field teams, purchasing, and accounting to ensure people and materials are in the right place, and work is scheduled, billed, and tracked accurately.

The role emphasizes coordination, ownership, and proactive communication, with opportunities to advance within a team-first culture that values preparation and

Qualifications

• Strong organizational skills and the ability to turn chaos into clarity.
• Proactive follow-up and communication across teams.
• Comfort working with schedules, people, and details.
• Ownership mindset and accountability.
• Ability to support cross‑functional teams and make process improvements.

Responsibilities

• Scheduling production jobs and service calls.
• Coordinating field team schedules and capacity.
• Maintaining rolling labor and equipment revenue forecasts (updated weekly).
• Following up on daily field team check-ins and progress updates.
• Ordering materials and ensuring jobs are staged and ready before crews arrive.
• Preparing and directing project billings and Requests for Payment.
• Monitoring internal revenue recognition and supporting month-end close.
• Communicating clearly and proactively across teams.

Skills

Organized

Proactive follow-up

Coordination

Calm under pressure

Ownership

Attention to detail

Team support

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Employee discounts
• Free food & snacks
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

Let’s start with you.

You might be a great fit for this role if:

• You’re naturally organized and feel good when chaos turns into clarity
• You follow up without being asked — because it just feels wrong not to
• You like being in the middle of the action, connecting people, schedules, and details
• You stay calm when plans change (and they always do)
• You take ownership and don’t hide behind excuses
• You care about doing things properly, not just quickly
• You enjoy helping teams win — even when that means doing the small stuff

If that sounds like you, keep reading

The Role (What You’ll Be Doing)

As a Project Coordinator at Lightworks, you’ll be a key part of keeping our projects, service work, and field teams running smoothly.

You’ll work closely with operations, field teams, purchasing, and accounting to make sure the right people and materials are in the right place — and that work is scheduled, billed, and tracked accurately.

Day to day, you’ll be responsible for things like:

• Scheduling production jobs and service calls
• Coordinating field team schedules and managing capacity
• Maintaining rolling labor and equipment revenue forecasts (updated weekly)
• Following up on daily field team check-ins and progress updates
• Ordering materials and making sure jobs are staged and ready before crews arrive
• Preparing and directing project billings and Requests for Payment
• Monitoring internal revenue recognition and supporting accurate month-end close
• Communicating clearly and proactively across teams

This role has real responsibility and real impact — on project success, cash flow, and team trust.

About Lightworks

Lightworks is a design-build integration company specializing in electrical, lighting, AV, shades, smart power, and technology systems for high-end residential and commercial projects.

But what really sets us apart is how we work:

• We’re team-first
• We value ownership, accountability, and preparation
• We believe great systems are built by people who care
• We’re serious about learning, improving, and doing things the right way
• And yes — no jerks. Ever.

We’re building something long-term, and we’re intentional about who joins the team.

This Role Is a Great Fit If You:

• Like structure, systems, and checklists
• Enjoy coordinating moving parts and solving problems
• Are comfortable working with numbers, schedules, and details
• Communicate clearly and follow through
• Want to grow your skills in operations, forecasting, and project coordination