Operations Coordinator

Northwestern Mutual; Honolulu (HI); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

401k matching

Flexible PTO

Medical Insurance

Vision Insurance

Dental Insurance

Parking

Long-Term Disability

Life Insurance

Job summary

Northwestern Mutual in Honolulu invites a motivated Operations Coordinator to drive productivity across onboarding, facilities, and bookkeeping support. You’ll partner with leadership to streamline processes and scale operations as the agency grows.

You’ll coordinate onboarding, manage training logistics, oversee office facilities, and bridge local operations with remote accounting, helping to monitor budgets and performance.

Qualifications

• Bachelor’s degree in business or equivalent experience.
• Management experience in hiring, training, and financial monitoring.
• Strong leadership and team-oriented mindset.
• Exceptional time management and organizational skills.
• Proactive, decisive, and detail-oriented.
• Experience in strategic planning and change management.

Responsibilities

• Onboarding & Training: Coordinate seamless onboarding, manage training logistics, and facilitate engaging programs for new representatives.
• Facilities Management: Ensure smooth office operations, liaise with building management, and oversee equipment and space enhancements.
• Bookkeeping Support: Bridge between local operations and remote accounting, manage accounts, and assist in budget monitoring.

Skills

Leadership

Time management

Organizational skills

Proactive

Strategic planning

Change management

Education

Bachelor's degree in business

Job description

Elevate your career with us as an Operations Coordinator, where you'll drive productivity and profitability through key business areas: Onboarding & Training Coordination, Office Facilities Management, and Bookkeeping Support. Be a proactive leader, anticipate office needs, plan for growth, and take decisive action to shape our future!

Why You'll Love This Role:

• Dynamic Leadership:Connect deeply with the Managing Partner’s vision, spearhead culture-building initiatives, and lead change management to optimize performance.
• Onboarding & Training:Coordinate seamless onboarding, manage training logistics, and facilitate engaging programs for new representatives.
• Facilities Management:Ensure smooth office operations, liaise with building management, and oversee equipment and space enhancements.
• Bookkeeping Support:Bridge between local operations and remote accounting, manage accounts, and assist in budget monitoring.

Qualifications:

• Bachelor’s degree in business or equivalent experience
• Management experience in hiring, training, and financial monitoring
• Strong leadership and team-oriented mindset
• Exceptional time management and organizational skills
• Proactive, decisive, and detail-oriented
• Experience in strategic planning and change management

Compensation and Benefits:

• Base salary starting at $65,000 with an additional $10,000-$15,000 in incentive compensation
• Eligible for 3% automatic employer contribution towards 401k after 1 year of employment
• Flexible PTO
• Heavily subsidized Medical Insurance through UHA or Kaiser
• Heavily subsidized Vision Insurance through UHA or Kaiser
• Heavily subsidized Dental Insurance through HDS
• 100% employer paid parking
• Long-Term Disability Insurance
• Life Insurance

Join us as we grow!We launched as an independent office in August 2024 and are expanding. Take on this multifaceted role now, with opportunities for focused positions soon.