Operations Coordinator (Temporary to Hire)

Hawthorne Lane; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Retirement benefits

Onsite work model

Job summary

Hawthorne Lane in Washington, DC seeks an experienced Operations Coordinator to support a high-performing professional services firm. You will handle broad administrative duties, events, travel, and vendor relations to keep the office running smoothly.

The role requires at least three years of operations experience, strong communication, and tech savvy with MS Office, QuickBooks, and Adobe Suite. This onsite, temporary-to-hire position offers competitive benefits and a collegial culture.

Qualifications

• At least three years of operations or office coordination experience in professional services or similar environments.
• Strong communication and organizational skills with a proactive mindset.
• Comfort with coordinating multiple projects, events, and stakeholders.

Responsibilities

• Act as the first point of contact in the office and support daily priorities.
• Plan and coordinate office events, meetings, and social activities.
• Maintain inventory, catering, travel bookings, and expense processing.
• Coordinate onboarding/offboarding and staff scheduling for meetings.
• Track operational metrics and assist with reports and dashboards.
• Design internal presentations and assist with team-building initiatives.

Skills

Operations coordination

Communication

Adaptability

Tools

MS Office

QuickBooks

Adobe Suite

Job description

Are you an experienced Office or Operations Coordinator looking for a step up in your career? As the Operations Coordinator for a high-performing professional services firm, supporting a bustling firm in DC, you will take on broad operational and administrative responsibilities that keep the office running smoothly each day. This is a unique opportunity for a high-functioning professional seeking a new challenge with exposure to creative, office-wide projects and initiatives. This prestigious firm offers a collegial work environment, work/life balance, competitive compensation, and comprehensive benefits.

Key Responsibilities:

• Act as first point of contact in the office and play a crucial role in supporting operations and assisting with day-to-day priorities.
• Contribute to office planning efforts, help gather information, and schedule firm’s social activities, events, and meetings.
• Maintain office inventory and supplies, order and manage catering needs, and support set up and pack down of events.
• Book travel for partners, and process travel and general office expense reports.
• Liaise with various departments to coordinate workflows, troubleshoot operational needs, and support ongoing projects.
• Coordinate personnel staffing calendar, onboarding and offboarding activities, and assist with scheduling and logistics for meetings and office events.
• Assist with tracking information for reports, spreadsheets, and databases to help leaders stay informed on operational metrics.
• Help design internal presentations and plan team-building events, including weekly lunch and learns, and major annual events and initiatives.
• Check and post mail daily and as needed.
• Manage relationships with external vendor contacts for projects, events, and ad hoc needs.
• Serve as a key resource for the office and act as a go-to point of contact in the absence of management.
• Support the firm’s social media presence including management of platforms and company website.

Why You’ll Love Working Here:

• A company focused on employee wellness and culture.
• Strong executive presence, and leadership who love to teach employees and offer continuous training and development.
• Generous compensation with medical, dental and vision insurance, PTO, retirement benefits and encourages professional development.
• Onsite work model; this is a temporary to hire opportunity.

What We’re Looking For:

• Operations experience. You have at least three years of relevant experience, including design, creative professional services, architecture, or similar environments.
• On your toes. You are ready to take on new challenges, change priorities and shift focus on a dime.
• Tech-savvy. You are proficient with programs like MS Office, QuickBooks, and Adobe Suite.
• Team oriented. You are excited about working with a diverse team on various matters at any given time. Collaboration is your middle name.
• Flexible. You are not a clock watcher. You see projects through to the end.
• Professional. You are personable, have a positive attitude, and possess strong communication skills.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.