Operations Coordinator

Jobtailor; Hawaii; On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Hawaii is seeking a Night Shipping Coordinator to manage night operations, coordinate loads, and drive efficiency across the shipping process. You will partner with Sales and leaders to address changes, solve problems, and maintain databases and reports that inform management decisions.

The role requires administrative experience, strong 10-key and Microsoft Office skills, and the ability to multi-task while communicating effectively at all levels of the organization.

Qualifications

• One year of administrative experience
• Proficiency with Microsoft Office
• Excellent written and oral communication
• Strong 10-key skills
• Ability to multi-task
• Able to work with all levels in the organization
• Authorized to work in the United States

Responsibilities

• Coordinate and assign work and equipment for Night Shipping operations.
• Enhance shipping-process efficiency and ensure SOP compliance.
• Communicate with Sales and department leaders about loads/shorts.
• Assist in problem solving to improve customer satisfaction.
• Create and maintain databases and spreadsheets; prepare summaries for management.
• Prepare and update recurring internal reports and verify data.
• Evaluate operations and contribute to strategic improvement ideas.
• Train new selectors in the putty system and shorts process.
• Prioritize routes for selection.
• Create truck load sheets after routing/putty setup.
• Conduct pre-shift meetings when needed.
• Locate products missing from slots.
• Process orders into the putty system.
• Set up truck loading sequence.
• Audit loads.
• Determine substitutions as needed.

Skills

Multi-Tasking

Written Communication

Interpersonal Skills

Problem Solving

Customer Satisfaction Focus

Data Management

Training and Development

Team Coordination

Attention to Detail

Office Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Office Applications

10-Key Skills

Database Management

Spreadsheet Creation

Order Processing

Routing and Scheduling

Load Auditing

Putty System Proficiency

Report Preparation

Operational Performance Evaluation

Job description

Job Responsibilities

• Coordinate and assign the work and equipment of Night Shipping operations
• Enhance shipping-process efficiency and ensure compliance with standard operating procedures
• Communicate with Sales and department leaders regarding changes to loads and shorts
• Assist in problem solving to provide a high level of customer satisfaction
• Create and maintain databases and spreadsheets and prepare summary information for manager review
• Prepare and update recurring and routine internal reports and collect and verify data
• Evaluate operational performance and participate in creating strategic improvement ideas
• Train new selectors in the putty system and shorts process
• Prioritize routes for selection
• Create truck load sheets once routing/putty is set up
• Conduct pre-shift meetings as needed
• Locate product missing from slots
• Process orders into the putty system
• Set up truck loading sequence
• Audit loads
• Determine whether substitutions can be made when needed

Requirements

• High School Diploma or equivalent required
• One year of administrative experience
• Good working knowledge of Microsoft Office applications
• Effective written & oral communication skills
• Strong 10-key skills
• Ability to multi-task
• Must be able to work with all levels within the organization
• Applicants must be currently authorized to work in the United States

Core Competencies

Demonstrates strong operational coordination and efficiency in Night Shipping operations, with a focus on compliance, data management, and effective communication across departments. Capable of training staff and enhancing customer satisfaction through problem-solving and strategic improvements.

Highest-signal resume keywords

• Operational Coordination
• Data Management
• Effective Communication
• Training and Development
• Process Improvement

Hard Skills

• Microsoft Office Applications
• 10-Key Skills
• Database Management
• Spreadsheet Creation
• Order Processing
• Routing and Scheduling
• Load Auditing
• Putty System Proficiency
• Report Preparation
• Operational Performance Evaluation

Soft Skills

• Multi-Tasking
• Customer Satisfaction Focus
• Problem Solving
• Interpersonal Skills
• Written Communication

Certifications & Qualifications

• High School Diploma or Equivalent

Industry Keywords

• Night Shipping Operations
• Standard Operating Procedures
• Internal Reporting
• Operational Efficiency
• Product Slot Management