Operations Coordinator

Paylocity; Austin (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

PTO

Performance-based incentives

Health insurance

Dental insurance

Vision insurance

Job summary

Paylocity in Austin, TX seeks an Operations Coordinator to support daily office operations, caregiver scheduling, onboarding, and client communication. The role blends administrative tasks with recruiting support and service coordination to ensure efficient operations and quality care.

A proactive, detail-oriented and people-focused candidate will thrive in a fast-paced environment. The ideal applicant is organized, able to manage multiple priorities, and capable of collaborating across teams.

Qualifications

• 2+ years of administrative, operations, or coordination experience.
• Strong communication, organization, and multitasking skills.
• Ability to work in a fast-paced environment and solve problems independently.
• Experience with Google Suite and CRM systems preferred.
• Healthcare or home care experience preferred.
• Spanish-speaking preferred but not required.

Responsibilities

• Support daily office operations and administrative functions.
• Assist with caregiver scheduling and staffing coverage needs.
• Support recruiting efforts including job postings, applicant screening, and interview coordination.
• Assist with onboarding and caregiver documentation management.
• Serve as a point of contact for caregivers and clients regarding scheduling and service updates.
• Answer incoming calls and handle client inquiries professionally.
• Maintain organized records, files, and operational systems.
• Support communication between departments to improve office efficiency.
• Assist leadership with reporting, compliance, and operational coordination.
• Participate in on-call rotation as needed.

Skills

Administrative experience

Communication

Organization

Multitasking

Problem solving

Google Suite

CRM systems

Healthcare/home care experience

Spanish language

Job description

Description

Pay:

$20.00–$25.00 per hour

Job Description

The Operations Coordinator plays a key role in supporting the daily operations of the office and ensuring smooth coordination between caregivers, clients, and leadership. This position combines administrative support, scheduling coordination, recruiting assistance, and customer service to help maintain efficient operations and high-quality care.

The Operations Coordinator supports office organization, caregiver staffing, onboarding efforts, communication flow, and operational processes while helping create a positive and productive work environment. This role requires someone who is organized, adaptable, and able to manage multiple priorities in a fast-paced environment.

The ideal candidate is proactive, detail-oriented, and people-focused, with strong communication and problem-solving skills.

Core Values

• Character Always
• Attitude Matters
• Reach Mindset
• Effort Everyday
• Collaboration Wins
• Others First

Responsibilities

• Support daily office operations and administrative functions
• Assist with caregiver scheduling and staffing coverage needs
• Support recruiting efforts including job postings, applicant screening, and interview coordination
• Assist with onboarding and caregiver documentation management
• Serve as a point of contact for caregivers and clients regarding scheduling and service updates
• Answer incoming calls and handle client inquiries professionally
• Maintain organized records, files, and operational systems
• Support communication between departments to improve office efficiency
• Assist leadership with reporting, compliance, and operational coordination
• Participate in on-call rotation as needed

Qualifications

• 2+ years of administrative, operations, or coordination experience
• Strong communication, organization, and multitasking skills
• Ability to work in a fast-paced environment and solve problems independently
• Experience with Google Suite and CRM systems preferred
• Healthcare or home care experience preferred
• Spanish-speaking preferred but not required

Schedule

Full-time, Monday-Fri with on-call rotation

Benefits

PTO, Performance-based Incentives, Optional Health, Dental, and Vision Insurance