Operations & Compliance Specialist for Scientific Facilities

Brookhaven Science Associates, LLC; Upton (NY); On-site; USD 83,000 - 115,000; Full time

Job summary

Brookhaven Science Associates, LLC, operating Brookhaven National Laboratory, is seeking an Operations Specialist to coordinate operational and compliance processes and improve workflows across scientific and administrative teams.

The role emphasizes technical communication, process development, and digital workflow improvements using Microsoft 365 tools. A multilevel, well-compensated position offers opportunities to contribute to institutional objectives and safety standards.

Qualifications

• Bachelor’s degree in STEM or related discipline, or equivalent experience.
• Minimum of four (4) years supporting scientific or facility operations in roles involving technical communication.
• Strong organizational, analytical, and problem-solving skills.
• Proven ability to communicate across scientific, engineering, and administrative stakeholders.
• Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, Teams, SharePoint, Outlook).

Responsibilities

• Serve as a key operations liaison among scientists, engineers, users, operations and project personnel.
• Coordinate risk assessments and due diligence activities, documenting outcomes and tracking actions.
• Maintain accurate records, documentation, and supporting information per lab requirements.
• Develop and maintain procedures, process descriptions, and other documentation for clear communication.
• Develop digital workflows using Microsoft Forms, SharePoint, Power Automate to improve efficiency and traceability.
• Coordinate reports and dashboards to support performance monitoring and decision-making.

Skills

Technical communication

Organizational skills

Analytical skills

Cross-functional collaboration

Education

Bachelor’s degree in STEM

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Power Automate

Outlook

Job description

Brookhaven Science Associates, LLC, operating Brookhaven National Laboratory, is seeking an Operations Specialist to coordinate operational and compliance processes and improve workflows across scientific and administrative teams.

The role emphasizes technical communication, process development, and digital workflow improvements using Microsoft 365 tools. A multilevel, well-compensated position offers opportunities to contribute to institutional objectives and safety standards.