Senior Administrative Specialist

Brookhaven National Laboratory; Upton (NY); On-site; USD 79,000 - 89,000; Full time

Benefits offered by this job

Overtime pay

On-site in Upton

Job summary

Brookhaven National Laboratory (BNL) is seeking an organized Administrative Assistant to support the Computing and Data Sciences Directorate. This role requires handling multiple priorities, coordinating calendars, travel, procurement, and visits with minimal supervision.

The ideal candidate brings strong organizational skills, sound judgment, and the ability to interact with senior management, collaborators, and visitors in a fast-paced environment.

Qualifications

• Office administration training plus eight years of relevant experience.
• Associates or Bachelor's degree may offset 2:1 experience.
• Ability to perform complex administrative functions with minimal supervision.
• Strong organizational, planning, and prioritization skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a dynamic environment.
• Maintains confidentiality and exercises sound judgement.

Responsibilities

• Provide comprehensive administrative support to management and department personnel.
• Manage complex calendars, schedule meetings, coordinate agendas, and arrange meeting logistics.
• Coordinate domestic and international travel arrangements and process travel reimbursements.
• Process invoices, expense reports, and other financial documentation using Laboratory business systems.
• Coordinate contract, procurement, and vendor documentation, visitor and guest appointments for site access, workshops, conferences, seminars, and events.
• Process and manage departmental purchases through multiple procurement channels, ensuring compliance with Laboratory policies.
• Exercise professionalism and discretion when handling sensitive matters.

Skills

Office administration

8+ years experience

Communication skills

Education

Associates or Bachelor's degree offset experience

Tools

Outlook

Workday

Teams

SharePoint

eBuy/ePro

Job description

Brookhaven National Laboratory (BNL) is seeking an organized Administrative Assistant to support the Computing and Data Sciences Directorate. This role requires handling multiple priorities, coordinating calendars, travel, procurement, and visits with minimal supervision.

The ideal candidate brings strong organizational skills, sound judgment, and the ability to interact with senior management, collaborators, and visitors in a fast-paced environment.