Operations & Collections Coordinator

Talentify; City of Yonkers (NY); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

Aston Carter is seeking an Operations Coordinator to support daily operations, collections, and project activities from Yonkers, NY. This fully onsite, contract-to-hire role partners with Sr. leadership to keep accounts and projects on track and to drive growth.

Ideal candidates will have 2+ years in collections/operations, strong organizational and communication skills, and a proactive mindset. Experience in construction-related services is a plus in this growth‑oriented team.

Qualifications

• At least 2 years of experience supporting collections, operations, and/or project‑related functions.
• Demonstrated experience with accounts receivable and collections processes.
• Strong organizational skills with the ability to manage multiple priorities and tasks simultaneously.
• Clear, professional communication skills, both written and verbal.
• Proactive, self‑starter mindset with the ability to work independently and take initiative.

Responsibilities

• Support collections activities by tracking receivables, monitoring outstanding balances, and maintaining accurate accounts receivable records.
• Follow up with clients regarding payments in a professional and timely manner to support effective collections efforts.
• Collaborate with sales and operations teams to ensure projects and accounts progress smoothly from initiation through completion.
• Identify opportunities to expand client relationships by upselling services to current, former, and prospective customers.
• Assist with operational coordination across ongoing roofing projects, including organizing tasks, monitoring progress, and aligning internal workflows.
• Provide comprehensive administrative support to leadership, including scheduling meetings, preparing reports, and managing documentation.
• Help coordinate project updates, timelines, and communications across internal stakeholders to ensure alignment and transparency.
• Identify and resolve day‑to‑day issues through effective problem‑solving, clear communication, and timely follow‑through.
• Assist the President and Vice President with expediting paperwork for various jobs and customers as needed.
• Catalog and organize warranties, both new and existing, to ensure easy access, tracking, and reference for internal teams.
• Provide general administrative, project, and service support related to collections, data entry, accounts receivable, and finance activities.

Skills

Collections experience

Operations support

Project coordination

Accounts receivable

Administrative support

Communication skills

Independent / proactive

Job description

Aston Carter is seeking an Operations Coordinator to support daily operations, collections, and project activities from Yonkers, NY. This fully onsite, contract-to-hire role partners with Sr. leadership to keep accounts and projects on track and to drive growth.

Ideal candidates will have 2+ years in collections/operations, strong organizational and communication skills, and a proactive mindset. Experience in construction-related services is a plus in this growth‑oriented team.