Operations Co-Ordinator

New York Foundation for the Arts; New York (NY); Remote; USD 60,000 - 80,000; Part time

Job summary

An innovative organization dedicated to promoting queer voices in classical music is seeking a part-time Operations Coordinator. This role involves providing essential administrative support, managing finances, and facilitating communication within the organization. The ideal candidate will be passionate about community building and queer advocacy, with strong organizational and communication skills. This remote position offers flexible hours, with opportunities to engage in public events throughout the year. Join a vibrant team committed to inclusivity and creativity in the arts!

Qualifications

• Strong organizational skills and ability to manage multiple tasks.
• Experience in community building and queer advocacy.

Responsibilities

• Provide administrative support to founders and manage daily operations.
• Assist with finance duties, including contracts and payments.

Skills

Organizational Skills

Community Building

Time Management

Written Communication

Oral Communication

Queer Advocacy

Education

Experience in Administrative Support

Knowledge of Queer Spaces

Tools

G Suite

Quickbooks Online

Dropbox

Social Media Management

Canva

Video Editing Software

Job description

$30 (Hourly) Part Time Permanent Experienced (Non-Manager)

PLEASE NOTE: This is a 1099 position with no benefits available.

Description

Founded in 2018 and based in Brooklyn, NY, ChamberQUEERis a multifaceted organization with the mission of presenting and performing queer composers and musicians, and providing an inclusive space within classical music for both artists and audiences alike. CQ highlights LGBTQ+ voices in contemporary & historical music and reimagines the classical concert experience as a radically inclusive gathering space & musical community for the 21st century.

ChamberQUEER is committed to building an inclusive and diverse workplace. We welcome and encourage submissions from candidates of all backgrounds to apply regardless of specific skills, education, or professional histories. We can’t wait to meet you!

Who We’re Looking For: As CQ continues to grow, we are in search of a part-time Operations Coordinator to help support us with administrative tasks. While hours and availability needs will vary based on the busiest times of our year (notably around our annual festival in June, our open submission period [this year occurring in July/August], and December), currently we are hoping to retain someone for an average of 30 hours/month at a rate of $30/hour.

What You’ll Do:

This role is intended to help provide administrative support to the ChamberQUEER founders in the day to day operations of the organization. Duties may include (but are not limited to):

Finance Duties:

• Support on contracts and payments for artists and venues
• Collect and itemize receipts, track financial transactions
• Assist with annual duties such charities bureau filing and 1099s for external collaborators
• Assist with travel coordination for out of town artists

Internal Administrative Duties:

• Schedule and attend meetings with external stakeholders, staff, and Board members; take notes/minutes as required
• Provide operational support for CQ events, including booking rehearsal and performance venues, creating rehearsal schedules, etc.
• Help maintain updated documents for Board meetings such as budgets, projections, and minutes
• Help support CQ interns, including help with onboarding

External Administrative Duties:

• Ownership of hello@ inbox for external inquiries and correspondence
• Project manage annual Open Submissions period
• Management of post-event archival needs (filing contracts, media assets, event photos/recordings, etc.)

Other:

• Support R&D as needed

What You Offer ChamberQUEER:

Our ideal candidate is someone who is invested in our mission and who is excited to have an opportunity to be more involved in the work we’re doing. The most crucial qualities of our ideal candidate are: passion for organizing and community building in the queer community, active engagement in queer advocacy, and familiarity with/sensitivity to appropriate etiquette in queer spaces. A self-starter with a strong sense of priorities who is capable of managing many tasks at once would be most helpful to our organization. Excellent time management skills and the ability to work with minimal oversight will also help the right candidate thrive in the role. The candidate must have strong written and oral communication skills; while we only request proficiency in English, knowledge of a second language such as Spanish would be helpful.

Our preference is for someone who is local to or commuting distance from NYC; while we have no physical offices and this position is fully remote, it is the hope of CQ that the successful candidate will attend public-facing events — in particular the June festival, daylong planning retreats and other in-person events as scheduled (approx. 10 - 15 in-person events per year).

While we have no set criteria for hard skills or platforms, some experience with the following will be helpful for the role:

• G Suite
• Quickbooks Online
• Dropbox
• Social Media (CQ currently uses Instagram and Facebook)
• Graphic design programs (CQ currently uses Canva)
• Video editing experience

How to apply

Please send a current resume and statement of interest (cover letter, email cover) to [e-mail]. If available, you can include 1 sample of extant writing for grant or marketing purposes and/or 1 sample of graphic design (this is completely optional and will not affect whether your materials are reviewed). Submissions are reviewed on a rolling basis until the position is filled.

Please feel free to reach out to [e-mail] with questions.