Permit Operations Lead ( Remote )

PermitFlow; New York (NY); Remote; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a Construction Permitting Expert to lead the permit application process in a dynamic remote team. This role involves managing the entire lifecycle of permit applications, ensuring compliance with regulations, and fostering strong customer relationships. You will leverage your analytical skills to monitor approvals and optimize processes, all while collaborating with a passionate team of professionals. If you are excited about the construction industry and have a customer-centric mindset, this opportunity offers a chance to make a significant impact in a fast-paced environment.

Benefits

Equity Packages

Company Issued Laptop

Home Office & Equipment Stipend

Team Building Events

Unlimited PTO

Qualifications

• 5+ years in construction permitting with strong project management skills.
• Exceptional communication and analytical abilities are essential.

Responsibilities

• Lead the full lifecycle of permit applications and ensure compliance.
• Serve as the main contact for customers, providing updates on permit status.

Skills

Construction Permitting

Project Management

Customer Relationship Management

Analytical Thinking

Communication Skills

Problem Solving

Education

Bachelor's Degree or Equivalent Experience

Job description

PermitFlow’s mission is to streamline and simplify construction permitting in the $1.6 trillion United States construction market. Our software reduces time to permit, supporting permitting end-to-end including permit research, application preparation, submission, and monitoring.

We’ve raised a $31m Series A led by Kleiner Perkins with participation from Initialized Capital, Y Combinator, Felicis Ventures, Altos Ventures, and the founders and executives from Zillow, PlanGrid, Thumbtack, Bluebeam, Uber, Procore, and more.

Our Operations team is remote first and consists of architects, structural engineers, and permitting experts all who have personally experienced the pain of permitting.

Who you are?

Construction Permitting Expert: You have extensive hands-on experience in construction permitting, with a thorough understanding of regulations, compliance, and the entire permit lifecycle. To be successful at this role will require excitement about this space and the construction industry at large.

Customer-Centric: You excel at building and maintaining strong customer relationships, understanding your customers’ unique needs, and identifying how PermitFlow can support their success and growth.

Team Player: You’re a crucial contributor to the pilot process, ensuring a seamless customer journey from software adoption to full implementation. Collaboration is your strength, and you thrive in a cross-functional environment.

Analytical Thinker: Data-driven decision-making is your specialty. You are skilled at gathering, interpreting, and leveraging data to enhance customer conversations and improve processes.

What You’ll Do:

1. Manage the Permit Process: Lead the full lifecycle of permit applications, including researching requirements, preparing forms, gathering supporting documentation, and submitting applications to authorities.
2. Ensure Compliance and Accuracy: Guarantee that permit applications are completed accurately and include all required documentation to meet the standards of the relevant authorities.
3. Monitor and Expedite Approvals: Track the status of permits and follow up proactively with authorities to move applications through the process as efficiently as possible.
4. Customer Point of Contact: Serve as the go-to resource for customers, keeping them updated on permit status, timelines, and requirements.
5. Generate Reports: Produce detailed reports on permit progress, providing regular updates to customers and stakeholders.
6. Optimize Processes: Continuously identify opportunities for improvement, implementing best practices to streamline workflows, reduce bottlenecks, and increase operational efficiency.

Qualifications & Fit:

1. 5+ years of relevant experience: Proven track record in construction permitting, project management, or a similar role, ideally within a SaaS or tech-driven environment.
2. Comprehensive knowledge: Strong understanding of construction permitting processes, regulations, and compliance standards, with a keen awareness of how these vary across jurisdictions.
3. Multi-state expertise: Experience working on permitting projects across multiple states or regions is highly preferred.
4. Exceptional project management skills: Ability to juggle multiple projects and deadlines efficiently while maintaining attention to detail.
5. Outstanding communication: Strong interpersonal skills, capable of working cross-functionally with internal teams, managing customer relationships, and collaborating with AHJs.
6. Leadership experience: 2+ years of experience managing and mentoring teams, focusing on coaching, performance management, and driving team development.
7. Customer-centric mindset: Background in customer success, customer experience, or sales, with a demonstrated ability to deliver top-notch service and support throughout the entire project lifecycle.
8. Critical thinker and problem-solver: Ability to remain calm under pressure, quickly assess challenges, and find effective solutions.

Benefits:

• Equity packages
• Company issued laptop
• Home office & equipment stipend
• Team building events
• Unlimited PTO

Interview Process:

1. Initial assessment, 30 minutes
2. Permitting take-home challenge, 1-3 hours, 3 day time limit
3. Second Hiring Manager interview, 30 minutes