Operations & Business Development Executive Assistant

Hrv Conformance Verification Associates, Inc.; Moon Township (Allegheny County); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) retirement plan

Paid time off

Training and development

Job summary

HRV Conformance Verification Associates, Inc. is seeking an Executive Assistant to support the Executive Vice President and VP of Business Development & Operations.

Based at HRV’s Moon Township corporate office, you will manage calendars, travel, and meetings, prepare reports, and assist with conferences, client visits and business development activities. The ideal candidate is highly organized, proactive and discreet, with 3+ years of senior administrative experience, strong MS Office skills,

Qualifications

• Three or more years of executive assistant, senior administrative, project administration or comparable professional experience.
• Experience supporting executives or senior managers with calendars, meetings, travel and administrative responsibilities.
• Experience preparing business expense reports; project-based time and expense reporting preferred.
• Excellent organizational, prioritization and follow-through skills.
• Strong attention to detail and ability to manage multiple changing priorities.
• Strong written, verbal and interpersonal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently, anticipate needs and exercise sound judgment.
• Demonstrated ability to handle confidential and sensitive information appropriately.
• Ability to work on-site at HRV’s Moon Township corporate office.

Responsibilities

• Manage and coordinate executive calendars, appointments, meetings, conference calls, client visits, project visits, industry events, and other commitments.
• Coordinate meeting logistics and travel arrangements.
• Prepare correspondence, spreadsheets, presentations, and reports.
• Maintain confidentiality of sensitive information.
• Coordinate executive travel and expense reports.
• Support conferences and business development activities.
• Monitor calendars for conflicts and deadlines.
• Track travel confirmations and reimbursements.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication skills

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

HRV Conformance Verification Associates, Inc. is seeking an Executive Assistant to support the Executive Vice President and VP of Business Development & Operations.

Based at HRV’s Moon Township corporate office, you will manage calendars, travel, and meetings, prepare reports, and assist with conferences, client visits and business development activities. The ideal candidate is highly organized, proactive and discreet, with 3+ years of senior administrative experience, strong MS Office skills,