Administrative Assistant

Babcock & Wilcox Enterprises, Inc.; Akron, Northern (OH, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

Babcock & Wilcox Enterprises, Inc. is seeking an Administrative Assistant to provide direct support to the Senior Vice President, Corporate Operations in Akron, Ohio.

This entry-level role handles calendar management, meeting coordination, and document processing in a fast-paced environment. You will work with Microsoft 365 apps (Word, Excel, PowerPoint, SharePoint, Teams, Outlook) to support daily operations and ensure smooth execution of activities.

Qualifications

• 1–2 years of administrative experience preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with Salesforce.com is desirable.
• Excellent verbal and written communication; well-organized and reliable.

Responsibilities

• Provide day-to-day administrative support for the VP, including email correspondence, scheduling, and travel arrangements.
• Schedule and facilitate team meetings; capture and prepare meeting notes.
• Produce and distribute correspondence, presentation materials, and reports.
• Manage travel arrangements, scheduling, and expense reports for Product Managers.
• Maintain department shared files and ensure adherence to policies and processes.

Skills

Entry-level experience

Communication skills

Team player

Problem solving

Tools

Microsoft Office

Salesforce.com

Job description

We are seeking an Administrative Assistant to provide direct support to the Senior Vice President, Corporate Operations. This entry-level role will assist the Corporate Operations leader and team with a variety of administrative responsibilities including calendar management, meeting coordination, and document processing. The ideal candidate will perform a broad range of tasks requiring initiative, discretion, attention to detail, and sound independent judgment.

In this fast-paced, collaborative environment, the Administrative Assistant will leverage Microsoft 365 applications, including Word, Excel, PowerPoint, SharePoint, Teams, and Outlook to effectively support business operations and ensure the smooth execution of day-to-day activities.

DUTIES

• Provide day to day administrative support for the Vice President of the group, including emailcorrespondence, scheduling, answering phones, travel arrangement, etc.
• Schedule and facilitate team meetings, including capturing and preparing meeting notes
• Produce and distribute correspondence, presentation materials, and reports
• Manage travel arrangements, scheduling, and expense reports for Product Managers
• Work with the team to update and maintain department level shared files.
• Ensuring adherence to policies and processes

QUALIFICATIONS

• 1-2 years of experience preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience and/or familiarity with Salesforce.com is desirable
• Excellent verbal and written communication skills
• Well-organized and responsible with the aptitude in problem-solving
• A team player with a high-level of dedication

Location(s)

1200 E Market StSuite 650, Akron , Ohio 44305 , United States

Work Location

Hybrid