Operations & Billing Specialist

Enerstar Solutions; Colorado; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Employee Assistance Program

Employee referral program

Paid time off

Job summary

EnerStar Solutions is seeking an organized Operations Administrator to support a growing operations team in an in-office role based in Briggsdale, CO or Wright, WY. You will handle customer ticketing, billing, POs, vendor invoices, and cost allocation while coordinating with multiple departments and ensuring deadlines are met.

This position emphasizes accuracy, problem solving, and collaboration. Travel may be required to support operations and vendor relations, with a focus on safety and

Qualifications

• At least 2 years of experience in an administrative, operations support, accounting support, or similar role.
• Oil & Gas industry experience is an asset, but not required.
• Post-secondary certificate, diploma, or degree preferred.
• Strong Microsoft Excel, Windows, and Microsoft Office skills.
• Strong attention to detail and accuracy.
• Ability to identify discrepancies and work through problems to resolution.
• Strong organizational and time-management skills.

Responsibilities

• Serve as a primary point of contact for divisional customer ticketing and billing documentation.
• Coordinate customer tickets through email, Open Ticket, and other applicable customer portals.
• Create purchase orders as requested.
• Review, code, and approve vendor invoices for monthly reporting.
• Match vendor invoices to expected costs and research discrepancies.
• Assist with third-party transaction and invoice reconciliation.
• Support cost allocation, revenue billing, and divisional reporting.
• Help ensure customer tickets are complete, accurate, approved, and closed within required deadlines.
• Assist with month-end closing activities, which are targeted for completion by the 9th of each month.
• Assist with asset inventory documentation and control.
• Communicate regularly with Divisional Managers, Operations employees, vendors, customers, and other administrative teams.
• Follow up when information needed for customer billing or ticketing is incomplete.
• Prioritize competing responsibilities while consistently meeting deadlines.
• Support other operational and administrative needs as assigned.
• Maintain a strong focus on safety, quality, accuracy, and EnerStar's Core Values.

Skills

Excel proficiency

Attention to detail

Communication skills

Time management

Independent work

Travel readiness

Education

Post-secondary certificate/diploma/degree preferred

Tools

Accounting concepts (accruals, margins)

Microsoft Office

Job description

EnerStar Solutions is seeking an organized Operations Administrator to support a growing operations team in an in-office role based in Briggsdale, CO or Wright, WY. You will handle customer ticketing, billing, POs, vendor invoices, and cost allocation while coordinating with multiple departments and ensuring deadlines are met.

This position emphasizes accuracy, problem solving, and collaboration. Travel may be required to support operations and vendor relations, with a focus on safety and