Operations Administrator

EnerStar Solutions; Briggsdale (CO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Employee Assistance Program

Employee referral program

Paid time off, including holidays

Job summary

EnerStar Solutions is seeking an organized Operations Administrator to support our growing operations team in an in-office role. The position may be based in Briggsdale, CO or Wright, WY, and requires travel as needed.

You will handle customer ticketing, billing, purchase orders, and vendor invoices, while coordinating with Operations, Payroll, AP, and AR. A strong focus on accuracy, safety, and EnerStar's core values is essential.

Qualifications

• 2+ years in administrative or operations support.
• Experience with billing, cost allocation, or invoicing is a plus.
• Ability to travel as needed by EnerStar.
• Post-secondary certificate, diploma, or degree preferred.

Responsibilities

• Serve as a primary contact for divisional customer ticketing and billing documentation.
• Coordinate customer tickets through email, Open Ticket, and portals.
• Create purchase orders as requested and review vendor invoices.
• Code and approve invoices for monthly reporting.
• Match invoices to costs and research discrepancies.
• Support cost allocation, revenue billing, and divisional reporting.
• Ensure tickets are complete, accurate, approved, and closed on deadlines.
• Assist with month-end closing by the 9th of each month.
• Maintain asset inventory documentation and control.
• Communicate with divisional managers, operations staff, vendors, and customers.
• Follow up on incomplete information for billing or ticketing.
• Prioritize competing tasks and meet deadlines.
• Support other operational and administrative needs.

Skills

Attention to detail

Time management

Written and verbal communication

Organization

Multitasking

Problem solving

Education

Post-secondary certificate, diploma, or degree preferred

Tools

Microsoft Excel

Microsoft Office

Windows OS

Job description

EnerStar Solutions is seeking an organized, detail-oriented Operations Administrator to support our growing operations team.

This position may be based in either the Briggsdale, Colorado or Wright, Wyoming area. This is an in-office position, and qualified local candidates from either area are encouraged to apply.

This is an excellent opportunity for someone who enjoys being at the center of a busy operation, working with both numbers and people, solving problems, and making sure important details don't fall through the cracks.

The Operations Administrator plays an important role in supporting day-to-day operations through customer ticketing, billing support, purchase orders, cost allocation, invoice reconciliation, reporting, and coordination with Operations, Payroll, Accounts Payable, and Accounts Receivable.

What You'll Do

In this role, you will:

• Serve as a primary point of contact for divisional customer ticketing and billing documentation.


• Coordinate customer tickets through email, Open Ticket, and other applicable customer portals.


• Create purchase orders as requested.


• Review, code, and approve vendor invoices for monthly reporting.


• Match vendor invoices to expected costs and research discrepancies.


• Assist with third-party transaction and invoice reconciliation.


• Support cost allocation, revenue billing, and divisional reporting.


• Help ensure customer tickets are complete, accurate, approved, and closed within required deadlines.


• Assist with month-end closing activities, which are targeted for completion by the 9th of each month.


• Assist with asset inventory documentation and control.


• Communicate regularly with Divisional Managers, Operations employees, vendors, customers, and other administrative teams.


• Follow up when information needed for customer billing or ticketing is incomplete.


• Prioritize competing responsibilities while consistently meeting deadlines.


• Support other operational and administrative needs as assigned.


• Maintain a strong focus on safety, quality, accuracy, and EnerStar's Core Values.

Experience

• At least 2 years of experience in an administrative, operations support, accounting support, or similar role.


• Oil & Gas industry experience is an asset, but not required.

Education

• Post-secondary certificate, diploma, or degree preferred.

Skills

• Strong Microsoft Excel, Windows, and Microsoft Office skills.


• Working knowledge of accounting concepts such as accruals, profit margin, and third-party costs.


• Strong attention to detail and accuracy.


• Ability to identify discrepancies and work through problems to resolution.


• Strong organizational and time-management skills.


• Ability to manage multiple priorities and meet firm deadlines.


• Strong written and verbal communication skills.


• Ability to work independently while collaborating effectively with Operations and administrative teams.


• Flexible and adaptable when priorities change.

Travel: The position also requires the ability and willingness to travel as needed by EnerStar.

Benefits

EnerStar offers benefits that include:

• 401(k) matching


• Medical insurance


• Dental insurance


• Vision insurance


• Life insurance


• AD&D insurance


• Employee Assistance Program


• Employee referral program


• Paid time off, including holidays