Operations Associate, UVA Career Center

University of Virginia; Charlottesville (VA); On-site; USD 36,000 - 38,000; Full time

Job summary

The University of Virginia Career Center seeks an Operations Associate to support the efficient, organized execution of staff processes, purchasing, records, and day-to-day operations. Working with leadership and partners, this role ensures resources and information are available to staff for optimal service.

Key responsibilities include onboarding/offboarding, timekeeping, and maintaining documentation, with backup support for events and front desk functions.

Qualifications

• Education: High School Graduate or equivalent required.
• Experience: 3+ years relevant experience required.
• Preferred: Bachelor's degree and higher education experience preferred.

Responsibilities

• People Operations & Administrative Coordination - 45%: coordinate onboarding, timekeeping, leave administration, and staff support.
• Office Operations, Purchasing & Resource Management - 35%: manage purchasing, records, calendars, and office resources.
• Events & Customer Support - 20%: provide backup support for events and front desk operations.

Skills

Communication

Organization

Team collaboration

Education

High School diploma

Bachelor's degree preferred

Tools

Excel

Outlook

Teams

SharePoint

Job description

The University of Virginia's Career Center seeks an Operations Associate. The Operations Associate will support the effective, organized, and sustainable operation of the University Career Center by coordinating people processes, administrative systems, purchasing, office resources, facilities, records, and day-to-day business operations.

Serving on the Career Center's Operations Team, the Operations Associate works closely with Career Center leadership, staff, Human Resources, Finance, Student Affairs, University partners, vendors, and other stakeholders to coordinate administrative processes and ensure that staff have the resources, information, and support necessary to accomplish their work.

The Operations Associate serves as a key resource for hiring, onboarding, offboarding, timekeeping, leave administration, student employment, purchasing, office organization, access, records, and operational documentation. The position also provides backup support for events, front desk operations, office communications, and other Shared Services functions.

The Operations Associate independently manages recurring operational processes while also identifying opportunities to improve administrative systems, documentation, communication, and organizational effectiveness.

Breakdown Of Responsibilities

• People Operations & Administrative Coordination - 45%
• Office Operations, Purchasing & Resource Management - 35%
• Events & Customer Support - 20%

Minimum Qualifications

• Education: High School Graduate or equivalent required.
• Experience: 3+ years relevant experience required.

Preferred Qualifications

• Bachelors degree preferred
• Previous experience working in higher education, preferably within student affairs, career services, student employment, or a student support environment.
• Experience providing administrative and operational support, including coordinating office procedures, maintaining records, managing calendars, and supporting daily business operations.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Teams, and SharePoint, or comparable collaboration and document management platforms.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range:

$26.45 - $27.88 per hour ($55,000 - $58,000 annually), commensurate with and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed on-site.
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To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after November 15, 2026. Preference will be given to applications received by this date.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.