Contemplative Sciences Center Operations Coordinator

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 34,000 - 37,000; Full time

Job summary

The Rector & Visitors of the University of Virginia seeks an Operations Coordinator to manage daily operations for the Contemplative Commons. You will supervise Operations Assistants, coordinate facility upkeep, and support events and programs on-site.

Responsibilities include safety liaison during events, documentation of space usage, and ensuring secure closing each day. This role requires strong organization and communication, with a preference for higher education experience.

Qualifications

• High school diploma or equivalent.
• Two years of related experience.

Responsibilities

• Supervise and schedule Operations Assistants and ensure training.
• Oversee upkeep of Contemplative Commons facilities and spaces.
• Support setup, execution, and breakdown of events and programs.
• Serve as safety contact and coordinate with emergency personnel when needed.
• Monitor daily readiness and cleanliness; submit work orders.
• Ensure daily closing procedures and secure the facility.
• Document procedures for space usage, storage, and access.
• Track inventory and operational supplies for upkeep and events.
• Assist Events team with planning, setup, and 25Live reservations.
• Perform other duties to support UVA Contemplative Commons.

Skills

Organizational skills

Communication

Leadership

Event coordination

Education

High school diploma or equivalent

Bachelor's degree or higher (preferred)

Tools

Microsoft Office Suite

Eventbrite

25Live

Job description

Position Summary

The Operations Coordinator supports the daily operations and overall functionality of the Contemplative Commons. This role oversees student Operations Assistants, ensures the facility is maintained to a high standard, provides on-the-ground support for programs, classes, and events, and secures the building at the end of each day. The Operations Coordinator works closely with staff, faculty, and event organizers to ensure smooth and efficient use of space and resources.

Responsibilities

• Supervise and schedule Operations Assistants, ensuring they are trained, prepared, and equipped to support facility needs and guest interactions.
• Oversee the care and upkeep of the Contemplative Commons facilities, including classrooms, studios, meeting spaces, and shared common areas.
• Support the setup, execution, and breakdown of events, classes, and programs hosted within the building, in collaboration with the Events and Program teams.
• Serve as the point of contact for emergency preparedness and response during events and programs, helping to identify and address safety concerns, coordinate with emergency personnel when needed, and maintain a calm, supportive presence for all occupants.
• Monitor building readiness and cleanliness daily, submitting work orders and maintenance requests as needed.
• Ensure the facility is properly closed and secured at the end of each day, following established closing procedures.
• Coordinate with colleagues to document and maintain procedures for space usage, storage, signage, and access.
• Assist with tracking inventory and operational supplies related to building upkeep and events.
• Support the Events team in the planning, setup, and breakdown of spaces, use of reservation and using 25Live to process requests.
• Perform other duties as assigned in support of the mission and operations of the Contemplative Commons.

Minimum Qualifications

• Education: High school diploma or equivalent
• Experience: Two years of related experience

Preferred Qualifications

• Education: Bachelor's degree or higher; a combination of education and experience may be considered.
• Experience: At least 5 years of relevant experience in operations, facilities management, or higher education
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook)
• Experience using scheduling or event platforms such as Eventbrite and 25Live
• Must be able to lift 25 lbs and move tables and chairs comfortably
• Strong organizational and communication skills
• Comfort with troubleshooting basic AV or facilities-related issues

Physical Demands

Will require frequent traveling, standing, and climbing stairs to access buildings and facilities in order to assess conditions and review facility projects. The position will require occasional light lifting, bending and stooping, in addition to the use of desktop computers in an office environment.

Salary Range

• The anticipated hiring range is $25 - $27 p/hr. ($52,000-$56,160), commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after September 17, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.