Operations Associate (Real Estate Team)

AlphaX RE Capital; Cupertino (CA); On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan

Complimentary daily lunches

Snacks and coffee

Job summary

AlphaX RE Capital is seeking a detail-oriented Operations Associate to support the real estate team in Cupertino, CA. The role focuses on maintaining pipeline visibility, coordinating across departments, and ensuring timely transaction flow in a fast-paced environment.

Ideal candidates have 1–3 years in operations or administration, experience with CRM systems, and strong organizational skills. You will help with process improvements, reporting, and internal SOPs while supporting daily office

Qualifications

• 1–3 years of experience in operations, administration, or a similar role.
• Prior experience in real estate or related field preferred.
• Experience with CRM systems or pipeline tools preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Proficient in Google Workspace and task management platforms.

Responsibilities

• Monitor and track active transaction pipeline from contract to closing.
• Ensure milestones, deadlines, and documentation are met.
• Proactively follow up with internal team members to maintain deal momentum.
• Flag potential delays, risks, or missing information to leadership.
• Prepare listing disclosures and required documentation for market launch.
• Coordinate communication between sales, transaction coordination, marketing, and leadership.
• Maintain and update internal SOPs and operational workflows.
• Maintain accuracy of CRM and internal tracking systems.

Skills

Operations experience

CRM systems

Google Workspace

Attention to detail

Communication skills

Task management

Tools

CRM Systems

Pipeline Tracking Tools

Google Workspace

Job description

Employment Type: Full-time

About AlphaX RE Capital

AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities.

Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona.

About the Role

We are seeking a detail-oriented and proactive Operations Associate to support the daily operations of our real estate team. This role plays a key part in maintaining internal pipeline visibility, coordinating across departments, and supporting process execution to ensure smooth and timely transaction flow.

This position is ideal for someone with prior operations or administrative experience who thrives in a structured, fast-paced environment and enjoys improving systems and keeping teams aligned.

Key Responsibilities

Pipeline Tracking & Internal Follow-Up

• Monitor and track active transaction pipeline from contract to closing
• Ensure key milestones, deadlines, and documentation requirements are met
• Proactively follow up with internal team members to maintain deal momentum
• Flag potential delays, risks, or missing information to leadership

Listing Preparation & Disclosures

• Prepare, review, and organize listing disclosures and required documentation to ensure accuracy and compliance with applicable regulations
• Coordinate the collection of property information, reports, and disclosures from internal teams and third parties
• Ensure all listing materials are complete and ready prior to market launch

On-Site Listing Preparation

• Conduct on-site preparation for listings, including readiness checks, access coordination, and verification of property condition
• Support photography, videography, staging, signage, and lockbox setup and other prepration as needed
• Ensure properties meet internal quality and presentation standards before going live

Cross-Department Coordination

• Coordinate communication between sales, transaction coordination, marketing, and leadership
• Support alignment of timelines and deliverables across departments
• Prepare internal reports and assist with meeting follow-ups and action tracking

Process & Workflow Support

• Maintain and update internal SOPs and operational workflows
• Identify process gaps and propose efficiency improvements
• Ensure documentation and file organization standards are consistently followed

Systems & Administrative Support

• Maintain accuracy of CRM and internal tracking systems
• Assist with reporting, data entry, and dashboard updates
• Provide general operational and administrative support as needed

What We’re Looking For

Experience

• 1–3 years of experience in operations, administration, or a similar support role required
• Prior experience in real estate or a related field (property management, escrow, mortgage, construction, or development) preferred
• Experience working with CRM systems or pipeline tracking tools preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Clear and professional written and verbal communication skills
• Proficiency in Google Workspace and task management platforms

Skills & Qualification

• Systems-oriented and process-driven
• Proactive and comfortable following up with multiple stakeholders
• Detail-focused but able to see the bigger operational picture
• Comfortable working behind the scenes to support team performance
• Interested in growing within real estate operations

Why Join AlphaX?

• Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy.
• Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle.
• Mission-Driven Execution: Collaborate with a deeply passionate, high-caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges.
• Forward-Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges.

AlphaX RE Capital offers a benefits package and a welcoming office culture designed to support our team. Employees are provided with medical, dental, and vision coverage, along with access to a 401(k) retirement savings plan. Additionally, we offer great in-office perks, including complimentary daily lunches, snacks, and coffee, as well as monthly team birthday celebrations to bring everyone together.

The expected salary range for this position is $54,000 - $60,000 per year. The actual salary offer will be determined based on the successful candidate's geographic location, relevant experience, and specific skill sets, in accordance with California laws.

AlphaX RE Capital and its affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA). All employment decisions are based on business needs, job requirements, and individual qualifications.