Operations Associate

Clera Labs, Inc.; Salt Lake City (UT); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Clera Labs, Inc. in Salt Lake City, Utah, is seeking a recruiting operations professional to support the sales team by coordinating calls, texts, and interview scheduling. You will help candidates move from introduction to interview and ensure smooth process flow.

Ideal candidates will demonstrate career growth, strong organization, and experience with outbound calling and AI-enabled automation. The role is hybrid, with onboarding conducted in person for the first two weeks.

Qualifications

• Experience coordinating calls and scheduling interviews.
• Experience using AI tools or automation to reduce repetitive work.
• Strong organization and follow-through while managing multiple tasks.
• Ability to adapt to hybrid onboarding and in-person collaboration.
• Proven track record of growth via promotions or expanded responsibilities.
• Experience in recruiting operations, candidate coordination, or scheduling.

Responsibilities

• Call and text candidates to confirm interest, schedule interviews, and prepare them for initial conversations.
• Follow up with hiring managers to gather feedback on introduced candidates.
• Review candidate lists for role, location, salary alignment, and prior responses before sending them to clients.
• Keep statuses, notes, and next steps accurate and up to date.
• Identify and resolve recurring operational issues, or propose improvements.
• Use AI tools and automation for repetitive tasks, and review the resulting work.

Skills

Outbound calling

AI tools usage

Organization

Multi-tasking

Initiative

Workload management

Recruiting operations

Job description

About the Role

Join a recruiting technology team in Salt Lake City, supporting the sales team and helping candidates move from introduction to interview. You will coordinate calls, follow-ups, and operational checks that keep the recruiting process moving smoothly.

What You'll Do

• Call and text candidates to confirm interest, schedule interviews, and prepare them for initial conversations.

• Follow up with hiring managers to gather feedback on introduced candidates.

• Review candidate lists for role, location, salary alignment, and prior candidate responses before sending them to clients.

• Keep statuses, notes, and next steps accurate and up to date.

• Identify and resolve recurring operational issues, or propose ways to address them.

• Use AI tools and automation for repetitive tasks, and review the resulting work.

What We're Looking For

• Demonstrated career growth through promotion, expanded responsibilities, or increased scope.

• Strong organization and follow-through while managing multiple concurrent tasks.

• Experience making outbound calls to people you have not previously spoken with.

• Experience using AI tools or automation to reduce repetitive work.

• Initiative in completing a project or improving a process without being asked.

• Ability to work through sustained high workload and competing priorities.

• Recruiting, staffing, talent acquisition, candidate coordination, scheduling, or recruiting operations experience is relevant.

Compensation & Benefits

Base salary: $55,000 to $65,000 annually.

Location

Hybrid role based in Salt Lake City, Utah. The first two weeks are in person for onboarding.