Operations Assistant (Full-Time, Days)

Rochester Regional Health; Town of Greece (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health is seeking an administrative support professional to aid the department with clerical tasks, payroll-related duties, and data reporting. The role is full-time, based at 1555 Long Pond Road in Rochester, NY, with a standard 40-hour, Monday–Friday daytime schedule.

The position supports leadership by generating reports, managing calendars, taking meeting minutes, and assisting with new hires and policy updates in a healthcare setting.

Qualifications

• Proficiency in typical office software.
• Ability to manage payroll-related tasks accurately.

Responsibilities

• Provide clerical/receptionist support for department and leadership.
• Assist staffing coordinator with routine payroll functions and Kronos entries.
• Generate and distribute department reports and dashboards, including budget and FTE reports.
• Schedule interviews and assist with new hire onboarding.
• Take minutes at meetings and maintain department calendars and files.
• Update unit/department policies and orientation materials.

Skills

MS Word

MS Excel

PowerPoint

Data entry

Payroll knowledge

Tools

Kronos

WorkDay

Qlik

Job description

SUMMARYThe administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.STATUS: Full-Time, DaysLOCATION: 1555 Long Pond Road Rochester, NY 14626DEPARTMENT: Administrative SupportSCHEDULE: 40 Hrs., Monday - Friday, 73am - 430pmKey Responsibilities:Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions.Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices..Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadershipMaintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.Perform other administrative duties as assigned within scopeRochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran.EDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$19.00 - $25.00CITY:RochesterPOSTAL CODE:14626The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.