Operations Assistant (Full-Time, Days)

Rochester Regional Health; City of Rochester (NY); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Job summary

Rochester Regional Health is seeking an Administrative Support professional to back the department's operations at 1555 Long Pond Road, Rochester, NY. The role provides clerical and receptionist support to department and leadership, ensuring accurate scheduling and data handling.

Responsibilities include payroll data entry with Kronos, reporting, and assisting with interviews and onboarding, while maintaining department policies and timely communications.

Qualifications

• Proficient with common software including Word, Excel and PowerPoint.
• Experience with Kronos payroll system and payroll-related tasks.
• Strong computer skills and ability to mentor staff on software tools.

Responsibilities

• Provides clerical/receptionist support for department and leadership.
• Manages Kronos entries, edits, and generates payroll-related reports.
• Assists with interviews and onboarding processes in collaboration with HR.

Skills

Computer proficiency

Word processing

Excel

PowerPoint

Tools

Kronos

WorkDay

Qlik

Job description

SUMMARY

The administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.

STATUS: Full-Time, Days

LOCATION: 1555 Long Pond Road Rochester, NY 14626

DEPARTMENT: Administrative Support

SCHEDULE: 40 Hrs., Monday - Friday, 73am - 430pm

Key Responsibilities:

• Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.
• Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions.
• Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices..
• Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.
• Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.
• In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.
• In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadership
• Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.
• Perform other administrative duties as assigned within scope

Rochester Regional Health System is an Equal Opportunity / Aff…

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision‑making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE:

$19.00 - $25.00