Administrative Coordinator (Per Diem, Days)

RRHS; City of Rochester (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator to oversee the assigned department's operations, ensuring accurate daily processes and attention to detail. You will coordinate training, manage scheduling and staff staffing through Kronos, and support safety and policy readiness efforts in a healthcare environment.

The role emphasizes strong communication, organizational skills, and familiarity with PC software and reporting tools; bilingual abilities are a plus in this

Qualifications

• Associate's degree preferred
• Excellent oral and written communication and interpersonal skills
• Strong organizational and problem solving skills
• High level of proficiency with PC, software applications, and reporting tools
• Experience with CMS, Medicaid/Medicare billing and regulatory processes preferred
• Healthcare administrative office experience preferred
• Bilingual ability is a plus

Responsibilities

• Daily Management: schedule and coordinate training; handle mail, copies, faxes, office supplies; assist with scheduling; manage Kronos scheduling and notes.
• Safety & Security: review safety logs, act on actions, draft and review Emergency Readiness policies, maintain Roam Alert System.
• Departmental Support: may support clinical, grant-funded, PI, patient safety, biomedical or bed coordination departments with department-specific tasks.

Skills

Oral and written communication

Interpersonal skills

Organizational skills

Problem solving

PC/Software proficiency

Reporting tools

Bilingual

Education

Associate's degree

Tools

MS Office

CMS/Medicaid billing knowledge

Job description

Summary

As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met, and daily processes are maintained efficiently and accurately.

Responsibilities

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department‑specific tasks

Preferred Qualifications:

• Associate's degree
• Excellent oral and written communication and interpersonal skills
• Strong organizational and problem solving skills
• High level of proficiency with PC, software applications, and reporting tools
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.
• Experience working in a healthcare administrative office preferred.
• Bilingual

Required Qualifications:

NA

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision‑making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.

PAY RANGE:

$19.00 - $25.00

CITY:

Rochester

POSTAL CODE:

14621

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.