Administrative Coordinator (Per Diem, Days)

Rochester Regional Health; City of Rochester (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester General Hospital, part of Rochester Regional Health, seeks an Administrative Coordinator to oversee daily department operations and ensure efficient processes. You will manage scheduling, trainings, and communications within a hospital environment.

The role emphasizes attention to detail, organization, and reliability, with responsibilities spanning safety, policy readiness, and cross-departmental support. Prior healthcare admin experience is preferred; bilingual abilities are a plus.

Qualifications

• Associate’s degree required or equivalent experience.
• Excellent oral and written communication and interpersonal skills.
• Strong organizational and problem solving skills.
• High level of proficiency with PC, software applications, and reporting tools.
• Experience with CMS, Medicaid/Medicare billing and regulatory processes preferred.
• Healthcare administrative office experience preferred.
• Bilingual abilities are a plus.

Responsibilities

• Daily Management: schedule trainings, handle mail and supplies, assist with staff scheduling, manage Kronos scheduling.
• Safety & Security: review safety logs, communicate actions, draft Emergency Readiness policies, maintain Roam Alert System.
• Departmental Support: assist various hospital departments with task coordination and administrative duties.

Skills

Excellent communication

Organizational skills

Problem solving

PC proficiency

Bilingual

Education

Associate’s degree

Tools

CMS

Medicaid/Medicare billing systems

Job description

Job Title: Administrative Coordinator

Department: Rochester General Hospital

Location: 1425 Portland Ave Rochester NY

Hours Per Week: 0

Schedule: Every other weekend - Saturdays & Sundays, 8AM-4:30PM

Summary

As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met, and daily processes are maintained efficiently and accurately.

Responsibilities

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Preferred Qualifications

• Associate’s degree
• Excellent oral and written communication and interpersonal skills
• Strong organizational and problem solving skills
• High level of proficiency with PC, software applications, and reporting tools
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.
• Experience working in a healthcare administrative office preferred.
• Bilingual

Required Qualifications

NA

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$19.00 - $25.00

City

Rochester

Postal Code

14621

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.