Operations Assistant — Brewery Production & Logistics - Beer & Wine Manufacturer

Nosh.com; Santa Monica (CA); On-site; USD 26,000 - 29,000; Full time

Job summary

Talantir in Santa Monica, CA is seeking an organized Operations Assistant to support day-to-day logistics and administrative functions of our operations team. This role is on-site and offers hands-on exposure to production, shipments, and vendor coordination.

You will coordinate with breweries, vendors, and production partners, manage invoices, shipments, and maintain records; this role is on-site in Santa Monica and starts at $19–$21/hour depending on experience.

Qualifications

• Extremely detail-oriented and organized.
• Reliable and comfortable managing large amounts of information.
• Strong administrative and documentation skills.
• Comfortable communicating with vendors and external partners.
• Able to follow established processes and maintain accurate records.
• Experience in logistics, supply chain, brewery operations, or administrative roles is helpful but not required.

Responsibilities

• Coordinate with breweries, vendors, and production partners
• Track purchasing and manage vendor invoices
• Create and process invoices for buyers and distributors
• Coordinate shipments and logistics with vendors and freight partners
• Prepare shipping labels and manage outgoing packages
• Coordinate product sample shipments
• Log Certificates of Analysis (COAs) into internal systems
• Match product lot numbers with production documentation
• Maintain organized digital records and operational files
• Track inventory and production documentation
• Assist with maintaining operational spreadsheets and internal tracking tools
• Communicate with vendors regarding shipments, orders, and documentation
• Schedule freight pickups and deliveries
• Assist with internal production and logistics tracking
• Help maintain organized operational workflows

Skills

Detail orientation

Organizational skills

Documentation skills

Vendor communication

Process adherence

Logistics/Admin experience helpful

Job description

We are a growing beverage company producing multiple wine and beer brands across the United States. Our operations span several brewery and production partners, and our team manages the coordination of production, logistics, vendors, and shipments across multiple markets.

We are seeking a highly organized Operations Assistant to support the day-to-day logistics and administrative functions of our operations team.

This role is ideal for someone who enjoys structured work, is extremely detail-oriented, and is comfortable managing documentation, vendors, and logistics processes that keep beverage production running smoothly.

You will work directly with our Operations Coordinator and assist with vendor communication, production documentation, shipment coordination, and operational recordkeeping.

Responsibilities

Production & Logistics Coordination

• Coordinate with breweries, vendors, and production partners
• Track purchasing and manage vendor invoices
• Create and process invoices for buyers and distributors
• Coordinate shipments and logistics with vendors and freight partners
• Prepare shipping labels and manage outgoing packages
• Coordinate product sample shipments

Documentation & Production Records

• Log Certificates of Analysis (COAs) into internal systems
• Match product lot numbers with production documentation
• Maintain organized digital records and operational files
• Track inventory and production documentation
• Assist with maintaining operational spreadsheets and internal tracking tools

Vendor & Operations Communication

• Communicate with vendors regarding shipments, orders, and documentation
• Schedule freight pickups and deliveries
• Assist with internal production and logistics tracking
• Help maintain organized operational workflows

Qualifications

• Extremely detail-oriented and organized
• Reliable and comfortable managing large amounts of information
• Strong administrative and documentation skills
• Comfortable communicating with vendors and external partners
• Able to follow established processes and maintain accurate records
• Experience in logistics, supply chain, brewery operations, or administrative roles is helpful but not required.

Position Details

Full-time (~40 hours per week) On-site position Santa Monica, California Pay: $19–21 per hour, depending on experience

This role offers the opportunity to grow with a developing beverage company operating across multiple production partners and markets.