Operations Assistant

Westlyn; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Westlyn in Orlando is seeking an Operations Assistant to join our fully on-site team. The role supports venue logistics and inventory workflows, reporting to operations staff and collaborating with office colleagues to ensure smooth daily operations.

The position emphasizes structured processes, attention to detail, and the ability to manage multiple priorities while maintaining daily schedules in a busy office environment.

Qualifications

• Experience in operations support, logistics, customer service, administration or inventory control.

Responsibilities

• Helping organize venue setups and inventory distribution from initial planning through to completion.
• Maintaining stock registers, equipment logs and daily progress trackers.
• Liaising with local suppliers, venue hosts and internal departments on operational requirements.
• Preparing shipping schedules, inventory reports, meeting notes and facility documentation.
• Monitoring operational workflows and flagging potential supply or distribution delays.
• Coordinating office resources and supporting day-to-day warehouse logistics.
• Assisting senior operations managers with facility reviews and workflow updates.

Skills

Operations support

Logistics

Customer service

Administration

Inventory control

Time management

Attention to detail

Vendor communication

Tools

Microsoft Office

Job description

Workplace: Fully On-Site | No Remote or Hybrid Options

Position: Full-Time

Working Hours: Monday to Friday, 9:00 AM-5:30 PM

Experience: Previous administrative, logistics, or operational support experience preferred

Our Orlando-based business works with clients across retail, telecommunications, hospitality and consumer services, managing venue logistics and supply workflows that support their wider operational objectives.

We're expanding our operations team and have an opening for an Operations Assistant. This position offers the chance to gain experience across different inventory and facility channels while working in a structured, collaborative office environment.

How You'll Spend Your Week

• Helping organize venue setups and inventory distribution from initial planning through to completion
• Maintaining stock registers, equipment logs and daily progress trackers
• Liaising with local suppliers, venue hosts and internal departments on operational requirements
• Preparing shipping schedules, inventory reports, meeting notes and facility documentation
• Monitoring operational workflows and flagging potential supply or distribution delays
• Coordinating office resources and supporting day-to-day warehouse logistics
• Assisting senior operations managers with facility reviews and workflow updates

Ideally, you'll have:

• Experience in operations support, logistics, customer service, administration or inventory control
• Strong time management and attention to detail
• Confidence communicating with colleagues, vendors and venue contacts
• Ability to manage several operational priorities without losing track of daily schedules
• Working knowledge of Microsoft Office or inventory tracking software
• A practical approach to solving operational bottlenecks and following through on tasks

You don't need to have held an Operations Assistant title previously, but some experience in a structured working environment would be beneficial.

The Working Arrangement

This is a fully on-site Operations Assistant position in Orlando, working directly with our logistics and facility management teams.

You'll have a consistent weekday schedule, guidance from experienced colleagues and opportunities to develop your workflow management and operational coordination skills.