Wine Logistics Coordinator

Wine Industry Network, LLC; California; On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discount

Health insurance

Paid time off

Vision insurance

Job summary

Wine Industry Expo is seeking a detail-oriented Wine Logistics Coordinator to support daily production, inventory, and logistics operations. The role emphasizes accurate records, coordination of bulk wine movements, and compliance with regulatory requirements.

Ideal candidates will have at least two years of winery experience, strong Excel/Word skills, and the ability to work across departments in a fast-paced environment. This is an in-person position with competitive hourly pay and benefits.

Qualifications

• Minimum of two years in winery production, wine logistics, winery inventory control, or related winery operations.
• Proficiency in Microsoft Excel and Word.
• Strong math skills including calculating and reconciling inventory quantities.

Responsibilities

• Maintain accurate winery production records, work orders, inventory transactions, and supporting documentation.
• Monitor and reconcile bulk wine inventory, tank records, and production data.
• Assist with monthly inventory reporting, audits, and reconciliations.
• Maintain inventory records using winery production and tracking systems.
• Coordinate inbound/outbound shipments of bulk wine, juice, and grapes.

Skills

Microsoft Excel

Microsoft Word

Attention to detail

Organization

Communication

Time management

Numerical accuracy

Education

Bachelor's degree

Tools

Inventory tracking software

Winery production software

Job description

Urgently Hiring - Wine Logistics Coordinator

We are seeking a highly organized, dependable, and detail-oriented Wine Logistics Coordinator to support our winery's daily production, inventory management, and logistics operations.

The ideal candidate will have a minimum of two (2) years of experience in winery production, wine logistics, inventory control, or related winery operations, along with a good understanding of winery production processes.

This position is responsible for maintaining accurate production records, coordinating bulk wine, juice, and grape movements, tracking inventory, and supporting regulatory compliance requirements. The successful candidate must be comfortable working with numbers, proficient in Microsoft Excel and Word, and able to communicate effectively across multiple departments.

Key Responsibilities:

Winery Production Records and Inventory Control

• Maintain accurate winery production records, work orders, inventory transactions, and supporting documentation.
• Monitor and reconcile bulk wine inventory, tank records, and production data.
• Assist with monthly inventory reporting, audits, and reconciliations.
• Maintain accurate inventory records using winery production and tracking systems.
• Identify, investigate, and resolve discrepancies involving inventory and production records.

Wine Logistics and Shipping Coordination

• Coordinate inbound and outbound shipments of bulk wine, juice, and grapes.
• Schedule and communicate product movements based on production needs, tank availability, and shipment readiness.
• Prepare and review bills of lading, weigh tags, shipping records, and related documentation.
• Support daily Scale House operations, including weighing trucks and verifying shipment information.
• Coordinate transportation schedules with internal departments, carriers, and external partners.

Compliance and Cross-Functional Support

• Assist with winery regulatory compliance, traceability, and reporting requirements.
• Support accurate documentation of winemaking ingredients, production lots, and inventory transactions.
• Work closely with Winemaking, Cellar, Bottling, Laboratory, Operations, and Compliance teams.
• Communicate scheduling conflicts, documentation discrepancies, and inventory concerns.
• Support improvements in recordkeeping, inventory accuracy, and production coordination.
• Perform additional duties and special projects as assigned.

Required Qualifications

• Minimum of two (2) years of experience in winery production, wine logistics, winery inventory control, or related winery operations.
• Good understanding of winery production processes, terminology, and inventory practices.
• Proficiency in Microsoft Excel and Microsoft Word, including data entry, spreadsheets, inventory reports, and maintaining accurate records.
• Good basic math skills, including the ability to calculate, verify, and reconcile inventory quantities, gallons, weights, and production figures.
• Strong attention to detail and accuracy in data entry, documentation, and reporting.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced production environment.
• Demonstrated reliability, accountability, and a commitment to teamwork.

Preferred Qualifications

• Bilingual in English and Spanish is a plus.
• Experience using winery production or inventory tracking software.
• Familiarity with bulk wine inventory, tank management, and winery shipping documentation.
• Knowledge of winery regulatory compliance, FDA traceability, and TTB reporting requirements.
• College coursework or a degree in Enology, Viticulture, Supply Chain, Logistics, Business Administration, or a related field.

Work Schedule

Must be willing to work flexible hours, including early mornings, evenings, weekends, and overtime as needed, particularly during the August through December harvest season.

Ideal Candidate

We are looking for someone who takes pride in accuracy, stays organized, and understands the importance of maintaining reliable production and inventory records.

The ideal candidate is proactive, dependable, comfortable working with numbers, and able to recognize and communicate potential issues before they impact operations.

Pay: $24.00 - $26.44 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of experience do you have in winery production, wine logistics, or winery inventory control?
• How would you rate your Microsoft Excel proficiency? (Basic / Intermediate / Advanced)
• Are you bilingual in English and Spanish?

Education:

• Bachelor's (Preferred)

Experience:

• Winery Logistics: 2 years (Required)
• Winery : 2 years (Required)

Language:

• Bilingual English/Spanish (Required)

Work Location: In person