Operations Assistant

Staffmark Group; Spring Valley (IL); On-site; USD 22,000 - 30,000; Full time

Job summary

Hunter Hamilton is seeking a detail-oriented Operations Assistant to support daily branch operations in a busy warehouse and distribution environment. The role focuses on processing inbound and outbound documentation, maintaining inventory accuracy, and helping teams stay on track.

You will coordinate with leadership, warehouse personnel, customers, drivers and third-party freight partners, manage records, DOCK item maintenance, and provide administrative backup.

Qualifications

• High school diploma or equivalent required.
• Strong data entry skills with a high level of accuracy.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong math skills and ability to work comfortably with order, inventory, and shipping information.
• Excellent attention to detail and organizational skills.
• Strong problem-solving ability and the capacity to manage multiple priorities in a fast-paced environment.
• Ability to communicate professionally with internal teams, customers, drivers, and freight partners.

Responsibilities

• Process inbound material documentation, including transfers, mill purchase orders, warehouse receiving reports, and system receipts.
• Verify sales orders are completed by applicable due dates and ensure related documentation is accurate.
• Prepare manifests, packing lists, bills of lading, and other outbound shipping documents.
• Coordinate motor freight shipments with third-party carriers and schedule appointments for inbound shipments.
• Coordinate outbound shipments, assist with truck route and load planning, and support interbranch shipments.
• Maintain electronic sales orders, receiving reports, transfers, Material Test Reports, databases, logs, spreadsheets, and electronic files.
• Scan, post, and retrieve documentation, including Proofs of Delivery and receiving paperwork.
• Assist with physical inventory, inventory verifications, stock checks, location changes, and discrepancy resolution.
• Support DOCK item maintenance, billing review, returned or damaged material processing, and inventory adjustments as needed.
• Ensure change orders and order cancellations are completed and updated in internal systems.
• Recover applicable costs for shipping supplies, freight charges, and related items on sales orders.
• Provide administrative backup support, including phone coverage, and assist customers and drivers as needed.
• Perform other duties as assigned.

Skills

Data entry

Attention to detail

Organizational skills

Problem-solving

Multitasking

Communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Operations Assistant

We are seeking a detail-oriented and dependable Operations Assistant to support daily branch operations for a busy warehouse and distribution environment. This role is ideal for someone who enjoys keeping processes organized, working with shipping and receiving documentation, supporting inventory accuracy, and helping teams stay on track.

The Operations Assistant will work closely with branch leadership, warehouse personnel, customers, drivers, and third-party freight partners to ensure inbound and outbound material is processed accurately and efficiently.

Schedule

• Monday-Thursday: 12:00 p.m. - 8:30 p.m.
• Friday: 10:00 a.m. - 6:30 p.m.

Key Responsibilities

• Process inbound material documentation, including transfers, mill purchase orders, warehouse receiving reports, and system receipts.
• Verify sales orders are completed by applicable due dates and ensure related documentation is accurate.
• Prepare manifests, packing lists, bills of lading, and other outbound shipping documents.
• Coordinate motor freight shipments with third-party carriers and schedule appointments for inbound shipments.
• Coordinate outbound shipments, assist with truck route and load planning, and support interbranch shipments.
• Maintain electronic sales orders, receiving reports, transfers, Material Test Reports, databases, logs, spreadsheets, and electronic files.
• Scan, post, and retrieve documentation, including Proofs of Delivery and receiving paperwork.
• Assist with physical inventory, inventory verifications, stock checks, location changes, and discrepancy resolution.
• Support DOCK item maintenance, billing review, returned or damaged material processing, and inventory adjustments as needed.
• Ensure change orders and order cancellations are completed and updated in internal systems.
• Recover applicable costs for shipping supplies, freight charges, and related items on sales orders.
• Provide administrative backup support, including phone coverage, and assist customers and drivers as needed.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Strong data entry skills with a high level of accuracy.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong math skills and ability to work comfortably with order, inventory, and shipping information.
• Excellent attention to detail and organizational skills.
• Strong problem-solving ability and the capacity to manage multiple priorities in a fast-paced environment.
• Ability to communicate professionally with internal teams, customers, drivers, and freight partners.

Why This Opportunity?

This is a great opportunity for a reliable administrative and operations professional who enjoys variety, accuracy, and being an important part of day-to-day branch success. The ideal candidate will be comfortable working with documentation, systems, inventory details, and cross-functional communication.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs and include anything reportable for federal tax purposes.

About Us

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply.