Operations Assistant

ProSearch; Scarborough (ME); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading company in Scarborough, ME is seeking a Temp-To-Hire Operations Assistant to aid in employee benefits administration. The role involves managing benefit plan renewals, client communication, and providing administrative support within a professional team. This opportunity offers valuable experience in the HR field, ideal for detail-driven candidates passionate about process improvement.

Benefits

Valuable experience in employee benefits

Supportive professional team

Qualifications

• 1+ years of experience in operations, administration, or employee benefits.
• Strong organizational, communication, and time management skills.
• Familiarity with employee benefits administration is a plus.

Responsibilities

• Assist with annual benefit plan renewals for small-group clients.
• Monitor a dedicated client email inbox for updates.
• Support compliance updates and client communications.

Skills

Organizational skills

Time management skills

Attention to detail

Communication skills

Initiative

Tools

Microsoft Office Suite

Job description

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Are you a detail-driven professional with a passion for organization and process improvement?

We’re looking for a Temp-To-Hire Operations Assistant to play a vital role in supporting our client's employee benefits business. If you're highly organized and self-motivated, this could be the perfect opportunity for you.

Operations Assistant

Job Type: Temp-To-Hire

Location: Scarborough, ME, 04074

This position is ideal for candidates with experience in office administration, employee benefits, or operations coordination. You’ll be responsible for supporting small-group benefit plan renewals, managing data and client communication, and ensuring administrative efficiency across the team.

Operations Assistant's Key Responsibilities

• Assist with annual benefit plan renewals for a portfolio of approximately 40 small-group clients
• Collaborate with insurance carriers and internal teams to ensure accurate, timely execution of renewals

2. Data & Email Management

• Monitor a dedicated client email inbox for updates including new hires and terminations
• Process employee enrollment changes with carriers accurately and efficiently
• Maintain organized and up-to-date documentation for each client account

3. Office & Administrative Support

• Support compliance updates and distribution of client communications
• Assist with scheduling, calendar management, and internal event coordination
• Help manage platforms and other digital tools
• Oversee office supply ordering, mail handling, and administrative template updates
• Track and manage licenses and renewals as needed

Operations Assistant's Required Skills & Qualifications

• 1+ years of experience in operations, administration, or employee benefits
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work independently and take initiative
• Process-driven with a solutions-oriented mindset
• Familiarity with employee benefits administration is a plus

Why Apply?

• Join a supportive, professional team that values precision and efficiency
• Gain valuable experience in the growing field of employee benefits and HR operations
• Contribute to work that directly supports client satisfaction and business success

Ready to make an impact?

Apply today to become an integral part of a team that values your expertise, initiative, and attention to detail.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Health Care Provider

• Industries

  Insurance

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