Executive Operations Assistant

GrowthAssistant; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

Join a leading digital media company as an Executive Operations Assistant, where you'll support a fast-paced executive and editorial team. This role encompasses publishing, marketing coordination, and research tasks, perfect for an organized individual who is adept with tools like Google Docs and elaborate in problem-solving. The position offers a competitive salary and the flexibility to work permanently from home.

Benefits

Permanent Work From Home

Attendance Bonus of $25 for perfect monthly attendance

Performance Bonus

Anniversary Bonus

Referral Bonus of $300

Holiday Paid Time Off (PTO) for 7 days

Paid Time Offs (PTO) for 6 days

Healthcare Plan

Qualifications

• 2+ years of experience supporting C-Suite executives.
• Excellent English grasp and strong communication skills.
• Detail-oriented, organized, and able to work under tight deadlines.

Responsibilities

• Publish articles and manage content on multiple platforms.
• Handle scheduling for the CEO and manage email communications.
• Track ad performance and report metrics in Slack.

Skills

Communication

Organizational skills

Problem-solving

Tools

Google Docs

Excel

Photoshop

Job description

Join GrowthAssistant as Executive Operations Assistant!

We're seeking a sharp, organized, and proactive Executive Operations Assistant to support a fast-paced digital media executive and editorial team. This role combines publishing, executive support, marketing coordination, and research. You'll handle tasks like publishing articles, designing social assets, tracking ads, and managing schedules. If you're confident with tools like Google Docs, Excel, and Photoshop templates — and love balancing structure with flexibility — this could be the role for you.

Salary Range: PHP 60,000 - 70,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home
• Bonuses:
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
  • Referral Bonus of $ 300 for every successful referral
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan

Core Tasks:

Editorial Support:

• Publish the article of the day, ensuring proper formatting and uploading in the CMS (Contentful). Client to provide copy.
• Run articles through Grammarly and document suggestions using Google Docs (in suggestion mode).
• Source and upload images for articles (archival or editor-provided).
• Create Instagram feed and story cards using pre-existing Photoshop templates, offering multiple design options for editorial approval.
• Assist with posting content across multiple platforms, including Firebase, Facebook, LinkedIn, Twitter, and Instagram.
• Create and refine “title,” “tweet,” and “quote” cards using pre-existing Photoshop templates.
• Update the editorial planning sheet with links to published content and social media posts.

Scheduling & Administrative:

• Manage the CEO’s calendar, schedule important meetings, and block off time for high-priority tasks.
• Assist with email management, organizing the inbox, identifying key emails, and clearing out spam.
• Support daily team communication, ensuring writers and editors meet deadlines (e.g., follow up on missing titles or assets).

Marketing Tasks:

• Track Facebook ad acquisitions and spend; report performance metrics in Slack.
• Post daily 6 PM social media updates.

Must Haves:

• 2+ years of experience reporting directly to a C-Suite executive.
• Excellent grasp of English and strong communication skills.
• Detail-oriented and highly organized with a strong sense of urgency.
• Intermediate Excel/Google Sheets skills.
• Experience with social media platforms.
• Proactive problem-solving skills with the ability to work independently under tight deadlines
• Comfortable with both specific instructions and vague, open-ended tasks.
• Ability to work EST (New York Time)

Nice to have:

• Experience with Photoshop

If you're ready to take on a high-impact operations role and support executives in a fast-paced environment, apply today!