Operations Assistant

Upward On; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Job summary

A leading executive search firm in New York is seeking an Operations Assistant to provide administrative and marketing support. Candidates must hold a NY Real Estate license and have strong organizational and communication skills. The position offers a competitive salary between $80,000 and $90,000 with a Monday-Friday schedule and some remote flexibility.

Qualifications

• 1+ year of administrative / marketing support experience.
• Technologically savvy with proficiency in Google suite.
• Highly presentable with strong communication skills.

Responsibilities

• Provide overarching support to the Operations Department.
• Manage preparation of listing agreements for clients.
• Liaise with building management to acquire necessary documents.
• Prepare and list properties on relevant platforms.

Skills

Administrative support

Marketing support

Communication skills

Organizational skills

Interpersonal skills

Education

B.A / B.S degree or equivalent experience

NY Real Estate license

Tools

Google suite (docs, sheets, slides)

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Upward On. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $90,000.00/yr

Direct message the job poster from Upward On

Founder/CEO @Upward On, Executive Search Firm. The GO-TO Recruiter in Real Estate!

About the Opportunity

This is an opportunity for an Operations Assistant and Listing Coordinator to join a top- performing team at Compass. You will provide the administrative, operational, and marketing support to the Director of Operations on the team. The primary responsibilities include executing administrative tasks, managing end-to-end listing operations, and assisting with marketing activities. Focused, energetic and driven, you are determined to achieve your professional goals, all in the name of supporting and driving The Team and Compass to success. Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team.

About the Team

Our client is a top-producing team at Compass, and the team is a carefully selected group of local agents who collaborate on their clients’ real estate mandates across three separate yet intertwined markets. This results in a fully integrated client experience in which transparent communication, thoughtful marketing, and unbiased expertise produce consistent and exceptional results that outperform the market. Specializing in Manhattan, Brooklyn, and the Hamptons, The Team offers a comprehensive range of services, including sales, rentals, and new development marketing.

Role & Responsibilities

• Report directly to Director of Operations and provide overarching support to the Operations Department as it pertains to new and existing listings
• Manage preparation of listing agreements for clients and all corresponding communication as needed
• Liaise with building management to acquire key building documents required to complete the listing process
• Prepare, draft, and list properties on Compass + StreetEasy platforms with guidance and approval from Director
• Handle the assembly of Board Packages as required
• Work with Director and Head of Brand on specific marketing activities including email campaigns, print collateral, biweekly market reports, and social assets
• Perform administrative duties and execute ad-hoc projects as needed by the Director

Qualifications

• 1 year+ of administrative / marketing support experience
• NY Real Estate license - This is a must!
• Proficient in executing Real Estate Board Package at a high volume
• B.A / B.S degree or equivalent experience
• Technologically savvy with proficiency in Google suite (docs, sheets, slides)
• Highly presentable with strong communication skills, including verbal and written etiquette
• Exceptional organizational skills with meticulous attention to detail
• Strong interpersonal skills and ability to multitask in a fast-paced environment
• Expectation of confidentiality on all business matters

Compensation and Hours

$80,000-$90,000 (W2 via Checks & Balances)

Schedule: Monday–Friday, 9 am - 6 pm in office, with some remote flexibility for the right candidate; weekend check-ins as needed

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Marketing

Referrals increase your chances of interviewing at Upward On by 2x

Inferred from the description for this job

Medical insurance

401(k)

Get notified when a new job is posted.

Sign in to set job alerts for “Operations Assistant” roles.

New York, NY $55,000.00-$65,000.00 2 weeks ago

BOTTEGA VENETA Operations Assistant, NY Flagship

BOTTEGA VENETA Operations Assistant, NY Flagship

Operations Associate (Part-Time) - Williamsburg

Operations Associate, Lower East Side, #880

Operations Associate (Full-Time) - Flatiron

Operations Associate, Upper East Side, #839

New York, NY $60,000.00-$65,000.00 3 weeks ago

New York City Metropolitan Area 6 months ago

Operations Associate, Howard Beach, #541

New York City Metropolitan Area $17.00-$18.00 1 month ago

New York City Metropolitan Area 2 months ago

New York, NY $60,000.00-$80,000.00 8 hours ago

New York City Metropolitan Area $17.00-$19.00 2 months ago

New York, NY $64,350.00-$66,000.00 1 month ago

New York, NY $50,000.00-$60,000.00 2 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.