Real Estate and Operations Assistant

Pop-Up Talent; Village of Scottsville (NY); Hybrid; USD 27,552 - 41,328; Full time

Job summary

Pop-Up Talent is looking for a Real Estate and Operations Assistant to support a dynamic entrepreneur. This role requires strong financial acumen and QuickBooks expertise, focused on streamlining operations across real estate, Airbnb, and construction sectors. Ideal candidates are organized, capable of leading teams, and comfortable managing multiple priorities in a fast-paced environment.

Qualifications

• Proficient in QuickBooks and general accounting principles.
• Familiarity with real estate finance and property management.
• Experience managing teams or contractors.

Responsibilities

• Manage financial operations using QuickBooks.
• Coordinate property management activities.
• Track project invoices and cost control.

Skills

Financial acumen

Organization

Time management

Problem-solving

Tools

QuickBooks

Job description

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This range is provided by Pop-Up Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $30.00/hr

Direct message the job poster from Pop-Up Talent

Recruiting Manager, Sr. Technical Recruiter at PopUp Talent

Real Estate and Operations Assistant

Remote/Hybrid – Scottsville, NY

• Compensation: $20–$30/hour (1099 Contractor)
• Weekly Commitment: Part-time to Full-time depending on fit and availability

ABOUT THE ROLE:

• This role supports a dynamic entrepreneur with ventures in real estate sales, Airbnb property management, and construction, is seeking a highly capable and self-directed Real Estate & Operations Assistant. This is a pivotal support role designed for someone with strong financial acumen, QuickBooks experience, and operational leadership skills who can help streamline business operations across multiple industries
• This is not just a back-office role—we are looking for a second-in-command, someone who can take ownership of finance and day-to-day management so she can focus on strategic growth

KEY RESPONSIBILITIES:

• Manage financial operations using QuickBooks, including reconciliations, budgeting, and reporting across real estate, Airbnb, and construction businesses
• Assist in overseeing people management, including communication with contractors, vendors, and team members
• Coordinate and support property management activities, including short-term rental operations
• Track construction project progress, invoices, and cost control
• Implement and refine operational systems to improve efficiency and reduce oversight needs
• Serve as a proactive problem-solver and key liaison between Cheryl and daily business functions

QUALIFICATIONS:

• Proficient in QuickBooks and general accounting principles
• Experience or familiarity with real estate finance, property management, and construction operations
• Strong organizational and time management skills
• Capable of leading teams or contractors while managing multiple priorities
• Comfortable working independently and taking initiative
• Calm under pressure, with the ability to pivot quickly as priorities shift
• Prior experience in a small business, real estate firm, or construction office is a plus
• An accountant looking to expand into real estate or a finance-minded operator will thrive in this role

WHAT SUCCESS LOOKS LIKE:

• Manage daily operational burdens and can focus on business growth
• Financials are consistently accurate, timely, and actionable
• Contractors, vendors, and team members are organized and accountable
• The business operates more smoothly through better systems and proactive oversight

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req25-00546

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

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