Operations Assistant

RedBalloon; Moscow (ID); Presencial; USD 45.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthshare option after three months

Paid Holidays

Cutting‑edge robotics and autonomy

Pay: $45,000.00 - $60,000.00 per year

Descripción de la vacante

Sygnal Technologies, Inc. in Moscow, ID is seeking an Operations Assistant to own day‑to‑day A/P, A/R, purchasing, logistics, and admin tasks that keep multiple projects moving. You will work with project managers, engineers, leadership, shop and field teams, vendors, and customers.

The role requires foresight to catch problems, balance longer projects with urgent needs, and a strong ownership mindset. Hands‑on with procurement and ERP systems is a plus; salary range is disclosed below.

Formación

• 1–3+ years in an administrative, operations, or coordinator role.
• Proficiency with spreadsheets and office software, and comfort learning new systems.
• Clear, professional written and verbal communication.
• Strong attention to detail and organizational skills.
• Sound judgment about priorities and the ability to shift gears when something urgent comes up.
• A dependable, positive work ethic and willingness to take ownership, ask questions, and learn from mistakes.
• Experience with QuickBooks, QuickBooks Time, Expensify, and/or ERP systems (Carbon a bonus).
• Nice to have: procurement, electronic component sourcing, payroll prep, shipping, wires, or corporate travel.
• Exposure to Onshape or Cadonix, or a background in manufacturing, engineering, or robotics.

Responsabilidades

• Source and procure parts, placing purchase orders and tracking them through delivery, timed around stock risk and project needs.
• Find hard‑to‑obtain parts using Octopart and other research, identifying substitutes and working with engineers on approval.
• Receive and verify shipments against purchase and sales orders, maintain accurate inventory, and schedule freight and prepare paperwork for domestic and international shipments.
• Maintain and improve our ERP system (Carbon), keeping inventory, orders, financial data, and part numbers accurate and synced with engineering BOMs from Cadonix and Onshape.
• Manage daily bookkeeping, A/R and A/P, invoicing, expenses, reimbursements, credit cards, wires, and procurement in QuickBooks.
• Support payroll preparation by verifying time and project coding, processing bonuses, deductions, per diem, mileage, and extended-hours pay; provide leadership with accurate spreadsheets and reports on projects, spending, payroll, and operations.
• Coordinate project status, production scheduling, procurement, shipping, travel, and communications with internal teams, vendors, customers, and partners.
• Manage office operations, supplies, team lunches, employee celebrations, and special projects.

Conocimientos

Administrative experience

Spreadsheets

Communication skills

Attention to detail

Organization

Adaptability

Ownership & initiative

QuickBooks experience

Herramientas

Carbon ERP

Cadonix

Onshape

QuickBooks

QuickBooks Time

Expensify

Descripción del empleo

Company: Sygnal Technologies, Inc.

Job Summary

Operations Assistant

Sygnal Technologies, Inc. | Moscow, ID | Full-time, Monday–Friday, 8:30–4:30

As our Operations Assistant, you'll be the go‑to person at the center of the business, owning the day‑to‑day A/P, A/R, purchasing, logistical, and administrative work that keeps multiple concurrent projects moving. You'll work closely with project managers, engineers, leadership, shop and field teams, vendors, and customers. One hour you might be categorizing expenses, the next receiving a parts shipment or booking travel for a site team.

We're looking for someone with foresight: a person who catches problems before anyone else notices, resolves them quietly when possible, and flags them early when they'll affect others. You'll balance longer‑term projects with knowing when something needs your attention right now.

Responsibilities

Purchasing, Inventory, and Logistics

• Source and procure parts, materials, and equipment, placing purchase orders and tracking them through delivery, timed around stock risk and project needs
• Find hard‑to‑obtain parts using Octopart and other research, identifying substitutes and working with engineers on approval
• Receive and verify shipments against purchase and sales orders, maintain accurate inventory, and schedule freight and prepare paperwork for domestic and international shipments
• Maintain and improve our ERP system (Carbon), keeping inventory, orders, financial data, and part numbers accurate and synced with engineering BOMs from Cadonix and Onshape

Finance & Payroll

• Manage daily bookkeeping, A/R and A/P, invoicing, expenses, reimbursements, credit cards, wires, and procurement in QuickBooks
• Support payroll preparation by verifying time and project coding, processing bonuses, deductions, per diem, mileage, and extended-hours pay; provide leadership with accurate spreadsheets and reports on projects, spending, payroll, and operations

Coordination & Office Operations

• Coordinate project status, production scheduling, procurement, shipping, travel, and communications with internal teams, vendors, customers, and partners
• Manage office operations, supplies, team lunches, employee celebrations, and special projects

Qualifications

• 1–3+ years in an administrative, operations, or coordinator role
• Proficiency with spreadsheets and office software, and comfort learning new systems
• Clear, professional written and verbal communication
• Strong attention to detail and organizational skills
• Sound judgment about priorities and the ability to shift gears when something urgent comes up
• A dependable, positive work ethic and willingness to take ownership, ask questions, and learn from mistakes
• Experience with QuickBooks, QuickBooks Time, Expensify, and/or ERP systems (Carbon a bonus)

Nice to Have

• Experience with procurement, electronic component sourcing, payroll prep, shipping, wires, or corporate travel
• Exposure to Onshape or Cadonix, or a background in manufacturing, engineering, or robotics

Sygnal is a robotics and autonomy company specializing in Drive‑by‑Wire retrofits for heavy industrial equipment. We value precision, reliability, and getting the job done right.

What We Offer

• Healthshare option after three months employment
• Paid Holidays
• The chance to do cutting‑edge work at a growing robotics and autonomy company
• Pay: $45,000.00 - $60,000.00 per year

Benefits

• Healthshare option
• Health savings account
• Paid time off