Administrative Assistant

NetFabric IT Solutions; Oklahoma City (OK); On-site; USD 19,286 - 30,307; Part time

Job summary

NetFabric IT Solutions is seeking an Operations Administrative Assistant to support daily administrative and office operations in our OKC office. The role emphasizes organization, proactive support for leadership, and smooth office functioning.

The position is part-time and on-site, with local candidates preferred. Responsibilities include document management, expense processing, meeting coordination, and vendor liaison.

Qualifications

• Highschool Diploma or equivalent.
• 2+ years of administrative, office management, or operations support experience.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365.
• Ability to work independently while collaborating effectively.
• Professional demeanor with strong customer service and interpersonal skills.

Responsibilities

• Provide administrative support to the Operations team and company leadership.
• Prepare, organize, and maintain documents, spreadsheets, reports, and records.
• Process and submit expense reports accurately and on time.
• Assist with data entry, document management, and record retention.
• Support special projects and other administrative initiatives as assigned.
• Manage office supply inventory, place orders, and ensure supplies are stocked.
• Coordinate office maintenance needs, submit work orders, and communicate with vendors and building management.
• Monitor common areas to ensure the office remains organized, clean, and professional.
• Manage conference room scheduling, setup, meeting readiness and cleanup.
• Assist with planning, coordinating and executing internal meetings, employee events, customer events, and company gatherings.
• Support event logistics, including setup, teardown, vendor coordination, and supply management.
• Assist with new employee onboarding logistics.
• Identify opportunities to improve office organization and administrative processes.
• Serve as a point of contact for general office requests and administrative support.
• Perform other administrative and operational duties as assigned.

Skills

Excellent organizational skills

Excellent verbal and written comms

Attention to detail

Ability to work independently

Customer service & interpersonal

Education

Highschool Diploma or equivalent

Tools

Microsoft Office 365

Job description

NetFabric IT Solutions is a leading provider of IT infrastructure services, delivering innovative, scalable, and secure technology solutions to clients across a variety of industries. We pride ourselves on operational excellence and are looking for a highly organized and dependable Operations Administrative Assistant to support the daily administrative and office operations of our growing team.

The Operations Administrative Assistant plays a key role in ensuring the office runs smoothly by providing administrative support, coordinating meetings and events, managing office supplies and facilities, and assisting with a variety of operational tasks. This position requires exceptional organizational skills, attention to detail, and a proactive approach to supporting both employees and leadership.

Duties and Responsibilities:

General Administrative Support:

• Provide administrative support to the Operations team and company leadership.


• Prepare, organize, and maintain documents, spreadsheets, reports, and records.


• Process and submit expense reports accurately and on time.


• Assist with data entry, document management, and record retention.


• Support special projects and other administrative initiatives as assigned.

Office Operations & Facilities:

• Manage office supply inventory, place orders, and ensure supplies are stocked.


• Coordinate office maintenance needs, submit work orders, and communicate with vendors and building management.


• Monitor common areas to ensure the office remains organized, clean, and professional.

Meeting & Event Coordination:

• Manage conference room scheduling, setup, meeting readiness and cleanup.


• Assist with planning, coordinating and executing internal meetings, employee events, customer events, and company gatherings.


• Support event logistics, including setup, teardown, vendor coordination, and supply management.

Employee & Operational Support:

• Assist with new employee onboarding logistics.


• Identify opportunities to improve office organization and administrative processes.


• Serve as a point of contact for general office requests and administrative support.


• Perform other administrative and operational duties as assigned.

Qualifications and Education Requirements

• Highschool Diploma or equivalent


• 2+ years of administrative, office management, or operations support experience.


• Excellent organizational and time management skills with the ability to prioritize multiple tasks.


• Strong attention to detail.


• Excellent verbal and written communication skills.


• Proficiency in Microsoft Office 365.


• Ability to work independently while collaborating effectively.


• Professional demeanor with strong customer service and interpersonal skills.

Preferred Skills

• Experience supporting business operations and/or executive leadership.


• Experience coordinating meetings, events, and/or office facilities.


• Experience with expense reporting and vendor coordination.


• Familiarity with purchasing or inventory management processes.

Physical Requirements

• Ability to lift and move up to 30 pounds for event setup and office supply stocking.


• Ability to stand, walk, bend, and carry supplies during meeting and event preparation.


• Ability to occasionally move furniture or equipment for meeting room and event setup.

What Success Looks Like

• The office is well-organized, stocked, and operates efficiently.


• Meetings and events are consistently prepared without last-minute issues.


• Expense reports, work orders, and administrative tasks are completed accurately and on schedule.


• Employees receive timely, friendly, and dependable administrative support.


• Office operations run smoothly through proactive planning and attention to detail.

NetFabric is an Equal Opportunity Employer.

This is a part-time, on-site position at our OKC offices.

Local candidates preferred, as company is not planning to compensate for relocation.