Operations and Events Specialist

Dartmouth College; Hanover (NH); Hybrid; USD 26,000 - 30,000; Full time

Job summary

Dartmouth College is seeking an Operations and Events Specialist in Hanover, NH, to support institute operations and program coordination. The role emphasizes efficient office processes and timely event support, reporting to the Building Engagement and Operations Manager.

Ideal candidates have a bachelor's degree or equivalent, strong organizational and communication skills, and the ability to work independently or with a team.

Qualifications

• Strong planning and organizational skills with ability to manage multiple priorities and deadlines.
• Excellent interpersonal and customer service skills with strong verbal and written communication.
• High attention to detail and accuracy; ability to improve office workflows.
• Ability to work independently and as part of a team.
• Proficiency with MS Word/Google Docs and MS Excel/Google Sheets.
• Ability to acquire new technical skills and implement new procedures.
• Valid driver’s license.

Responsibilities

• Serve as initial welcome point for visitors to the Institute and conduct tours as needed.
• Monitor emails and phone line; distribute mail/packages to staff.
• Maintain office supplies and ensure printers and appliances are functioning.
• Coordinate ordering of business cards, name tags, and swag for staff.
• Assist with travel arrangements and processing receipts for reimbursements.
• Support event and program coordination and engagement efforts.

Skills

Planning & organization

Interpersonal skills

Verbal & written communication

Attention to detail

Independent work

Team collaboration

Adaptability

Driver's license

Education

Bachelor's degree or equivalent

Tools

Microsoft Word/Google Docs

Microsoft Excel/Google Sheets

Job description

Position Details

Posting date 09/28/2026

Closing date

Open Until Filled Yes

Position Number 1129250

Position Title Operations and Events Specialist

Hiring Range Minimum $18.70

Hiring Range Maximum $22.00

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Location of Position Hanover, NH

Remote Work Eligibility? Hybrid

Is this a term position? No

If yes, length of term in months. N/A

Is this a grant funded position? No

Position Purpose

The Operations and Events Specialist for the Arthur L.Irving Institute for Energy and Society performs a varietyofadministrative operations support duties to increase officeefficiency and to expedite and coordinate the work of others. TheOperations and Events Specialist also supports event/programcoordination, implementation and engagement efforts at theInstitute. The Operations and Events Specialist reports to theManager of Building Engagement and Operations.

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education andexperience

Required Qualifications - Skills, Knowledge andAbilities

• Strong planning and organizational skills, including theability to handle multiple priorities and deadlines
• Excellent interpersonal and customer service skills, as well asverbal and written communication skills
• High attention to detail and accuracy
• Dedication to improving office efficiencies and workflows
• Ability to work independently and as part of a team
• Proficiency with computer applications such as MicrosoftWord/Google Docs and Microsoft Excel/Google Sheets
• Ability to acquire new technical skills and implement newprocedures
• Evidence of conscientiousness, self-direction, and common senseas exercised in a professional context
• Valid driver’s license

Preferred Qualifications

• Experience, either through education or employment, in theenergy/climate/sustainability fields

Department Contact for Recruitment Inquiries

[e-mail]

Department Contact Phone Number

781-929-2349

Department Contact for Cover Letter and Title

Michelle Spiliotes

Department Contact's Phone Number

7819292349

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federallaw. We prohibit discrimination on the basis of race, color,religion, sex, age, national origin, sexual orientation, genderidentity or expression, disability, veteran status, marital status,or any other legally protected status. Applications are welcomefrom all.

Background Check

Employment in this position is contingent upon consent to andsuccessful completion of a pre-employment background check, whichmay include a criminal background check, reference checks,verification of work history, conduct review, and verification ofany required academic credentials, licenses, and/or certifications,with results acceptable to Dartmouth College. A criminal convictionwill not automatically disqualify an applicant from employment.Background check information will be used in a confidential,non-discriminatory manner consistent with state and federallaw.

Is driving a vehicle (e.g. Dartmouth vehicle or off roadvehicle, rental car, personal car) an essential function of thisjob?

Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use oftobacco-based products (including smokeless tobacco) are prohibitedin all facilities, grounds, vehicles or other areas owned, operatedor occupied by Dartmouth College with no exceptions. For details,please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link

https://searchjobs.dartmouth.edu/postings/87371

Key Accountabilities

Operations Support

• Serves as the initial welcome point of contact for visitors tothe Institute, providing information, answering questions,directing visitors and callers as necessary, and conducts buildingtours, as needed
• Monitors and triages incoming emails to the general Instituteemail account and phone line and distributes all incomingmail/packages to Institute staff
• Monitors and stocks office supplies and ensures Instituteprinters and other appliances are maintained in good workingorder
• Monitors and maintains inventory of Institutecollateral/merchandise, and coordinates ordering additional SWAG,as needed
• Coordinates ordering business cards and name tags for Institutestaff members
• Maintains Institute Outlook groups, reviewing and updating on aquarterly basis
• Maintains the Commons Kitchen space, ensuring the dishwashersare run and emptied as needed, sinks and counters are kept tidy,and essentials (e.g., coffee, tea, milk, sugar, etc.) are keptstocked
• Provides miscellaneous administrative support to the Institutedirectors, time permitting, including processing receipts andfinancial documents for reimbursement and assisting with travelarrangements

Percentage Of Time 50

Event Support

• Assists with internal events including, but not limited to,,submission of work orders, creating signage, printing name tags,ordering catering, managing invitations/registrations, providingday-of support, and coordinating other event logistics, asneeded
• Provides support for external group events on-site as needed,and represents Institute at off-site events, as needed

Percentage Of Time 50

Demonstrates professionalism and collegiality through actions,interactions, and communications with others appropriate to anenvironment that is welcoming to all.

Performs other duties as assigned.

Supplemental Questions

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full namebelow)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedInfeed, VOX, Valley News, listserv)
   • [e-mail] email outreach (includes Job Alertnotifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • HigherEdMilitary
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer,please specify here: (Open Ended Question)

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter