Event Assistant (Temporary, Intermittent)

Dartmouth College; Lebanon, Northern (NH, KY); Hybrid; USD 25,000 - 32,000; Part time

Job summary

Dartmouth College is seeking an Event Assistant (Temporary, Intermittent) to provide day-of, on-site operational support for events hosted by the Office of the Dean. The position is a 12-month term, primarily on-site at Geisel and Dartmouth campus venues in Hanover and Lebanon, with occasional off-site venues.

Work is event-driven with varied hours and no guaranteed minimum. Applicants should have a high school diploma, strong customer service skills, reliability, and the ability to work

Qualifications

• High school diploma or equivalent.
• Demonstrated customer service or hospitality orientation and professional presentation appropriate to donor and trustee-facing settings.
• Reliability and punctuality; ability to commit to scheduled event dates once confirmed.
• Sound judgment and discretion when working around confidential information and senior leaders.
• Ability to take direction and to work independently once briefed.
• Availability for evening and weekend events.
• Reliable transportation to campus and off-site venues.
• Ability to stand and walk for extended periods, up to four hours at a time. Ability to lift, carry, and position materials up to 25 pounds. Work involves moving between indoor and outdoor venues in varying weather. Event days may exceed eight hours; overtime must be approved in advance by the event lead.

Responsibilities

• The Event Assistant provides day-of, on-site operational support for events hosted or co-hosted by the Office of the Dean.
• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and check-in; manage guest lists and walk-in attendees.
• Greet and direct guests, provide wayfinding, and escort speakers or VIP guests as directed.
• Serve as on-site point of contact for caterers, facilities, parking, and AV or technical staff; escalate issues promptly to the event lead.
• Monitor room conditions during the event, including refreshments, temperature, seating capacity, and accessibility needs.
• Transport and stage event supplies and materials between storage and venue.
• Assist with basic AV needs such as microphone handoffs, slide advancement, and confirming equipment is functioning at start of event.
• Support post-event closeout, including materials inventory, lost and found, and a brief handoff note on issues encountered.
• Handle guest, donor, and leadership information with strict confidentiality.

Skills

Customer service

Hospitality

Reliability

Punctuality

Discretion

Independence

Evening/weekend availability

Transportation to campus

Education

High school diploma or equivalent

Job description

Event Assistant (Temporary, Intermittent)

Please see Special Instructions for more details.

This position is a 12-month term position.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Position Title

Event Assistant (Temporary, Intermittent)

Position Number

0000000

Hiring Range Minimum

$18.39

Hiring Range Maximum

$22.99

Location of Position

On site, primarily Geisel and Dartmouth campus venues in Hanover and Lebanon, with occasional off‑site venues.

Position Purpose

The Event Assistant provides day‑of, on‑site operational support for events hosted or co‑hosted by the Office of the Dean. These include Board of Advisors meetings, donor and alumni gatherings, faculty and student recognition events, lectureships, and senior leadership convenings. Work is assigned on a per‑event basis. The position exists to add trained, reliable capacity on high‑visibility event days without adding continuing staff

Required Qualifications

• High school diploma or equivalent.
• Demonstrated customer service or hospitality orientation and professional presentation appropriate to donor and trustee‑facing settings.
• Reliability and punctuality; ability to commit to scheduled event dates once confirmed.
• Sound judgment and discretion when working around confidential information and senior leaders.
• Ability to take direction and to work independently once briefed.
• Availability for evening and weekend events.
• Reliable transportation to campus and off‑site venues.

Ability to stand and walk for extended periods, up to four hours at a time. Ability to lift, carry, and position materials up to 25 pounds. Work involves moving between indoor and outdoor venues in varying weather. Event days may exceed eight hours; overtime must be approved in advance by the event lead.

Preferred Qualifications

• Prior event, hospitality, conference, or catering experience.
• Familiarity with higher education or academic medicine environments.
• Familiarity with Dartmouth campus venues and parking.

FLSA Non-Exempt

Employment Category Temporary Part time

Schedule

Intermittent and non‑continuous. Hours are event‑driven, scheduled in advance by mutual agreement, and frequently include early mornings, evenings, and weekends. No guaranteed minimum hours.

Department Contact for Recruitment Inquiries

Nick Ryan and Geisel HR

Department Contact Phone Number

Department Contact for Cover Letter

Contact's Phone Number

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and check‑in; manage guest lists and walk‑in attendees.
• Greet and direct guests, provide wayfinding, and escort speakers or VIP guests as directed.
• Serve as on‑site point of contact for caterers, facilities, parking, and AV or technical staff; **escalate** issues promptly to the event lead.
• Monitor room conditions during the event, including refreshments, temperature, seating capacity, and accessibility needs.
• Transport and stage event supplies and materials between storage and venue.
• Assist with basic AV needs such as microphone handoffs, slide advancement, and confirming equipment is functioning at start of event.
• Support post‑event closeout, including materials inventory, lost and found, and a brief handoff note on issues encountered.
• Handle guest, donor, and leadership information with strict confidentiality.
• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Required Documents

• Resume
• Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • HigherEdMilitary
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]