Operations and Event Services Administrator (#e4b7)

NextDeavor; Seattle (WA); On-site; USD 39,000 - 44,000; Full time

Job summary

NextDeavor is looking for an Operations and Event Services Administrator to own day-to-day workplace operations and operate a 2,500 sq. ft. events center.

This onsite role focuses on in-person events, meetings, and facility management, collaborating with vendors and internal stakeholders to deliver professional experiences for employees, tenants, members, and guests. You will drive event execution, front-office management, and operational readiness, while managing inventory, budgets, and revenue

Qualifications

• Strong organizational skills and attention to detail.
• Experience managing events, room setups, and day-of logistics.
• Experience with front-desk operations, visitor management, and professional communications.
• Proven ability to manage inventory, purchasing, and operating budgets.

Responsibilities

• Manage planning, setup, and execution for in-person and virtual events, including room layout, audio-visual needs, vendor coordination, catering, and day-of support.
• Develop and maintain the operational calendar, reservations, and execution standards to ensure consistent delivery and high-quality user experiences.
• Respond to inquiries, generate leads, negotiate and complete rental contracts, manage bookings, and oversee billing to meet rental revenue goals.
• Serve as primary front-office contact for incoming calls, visitors, and emails; maintain visitor logs, building access procedures, and guest-facing spaces.
• Coordinate meeting room scheduling, setup, and reset; manage hospitality supplies and shared office areas.
• Own inventory, purchasing, and assigned operating budgets for the events center and office supplies, making cost-effective purchasing decisions.
• Maintain vendor and building management relationships for facilities services, maintenance, and issue resolution.
• Establish and improve operational procedures, training (including audio-visual), and reference materials to support consistency and efficiency.
• Monitor utilization and satisfaction metrics for the events center and recommend improvements to strengthen performance and user experience.

Skills

Event planning

Front desk operations

Vendor coordination

Budget management

Customer service

Communication

Tools

Audio-visual setup

Job description

Become a Key Player as an Operations and Event Services Administrator

You will own day-to-day workplace operations and a 2,500 sq. ft. events center to ensure a professional, service-oriented experience for employees, tenants, members, and guests. You will drive event execution, front-office management, and operational readiness while collaborating with vendors and internal stakeholders. This is an onsite role focused on in-person events, meetings, and facility management.

Here's How You'll Make an Impact on the Team

• Manage planning, setup, and execution for in-person and virtual events, including room layout, audio-visual needs, vendor coordination, catering, and day-of support
• Develop and maintain the operational calendar, reservations, and execution standards to ensure consistent delivery and high-quality user experiences
• Respond to inquiries, generate leads, negotiate and complete rental contracts, manage bookings, and oversee billing to meet rental revenue goals
• Serve as primary front-office contact for incoming calls, visitors, and emails; maintain visitor logs, building access procedures, and guest-facing spaces
• Coordinate meeting room scheduling, setup, and reset; manage hospitality supplies and shared office areas
• Own inventory, purchasing, and assigned operating budgets for the events center and office supplies, making cost-effective purchasing decisions
• Maintain vendor and building management relationships for facilities services, maintenance, and issue resolution
• Establish and improve operational procedures, training (including audio-visual), and reference materials to support consistency and efficiency
• Monitor utilization and satisfaction metrics for the events center and recommend improvements to strengthen performance and user experience

Here's What You'll Need to Be Successful in This Role

• Strong organizational skills, attention to detail, and a customer-service mindset
• Experience managing events, room setups, and day-of event logistics
• Experience handling front-desk operations, visitor management, and professional communications
• Proven ability to manage inventory, purchasing, and an assigned operating budget
• Ability to travel regionally and locally to meet with vendors, members, and stakeholders
• Sound judgment, problem-solving skills, and the ability to balance competing priorities

Here's What Else Might Help You Out

• Experience meeting rental sales goals, lead generation, and contract negotiation
• Familiarity with audio-visual training and operational readiness for high-visibility events

Pay is $28-$32HR