Operations and Administrative Coordinator

Brightery; New York (NY); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Brightery is hiring an Operations and Administrative Coordinator in New York to support a smooth branch launch and day-to-day operations with branch leadership, headquarters and service providers.

You will organize office setup, purchasing, files, schedules and onboarding, while coordinating invoices with finance and ensuring confidential information is handled properly.

This role emphasizes organization, communication and proactive problem solving in a fast-paced, on-site environment.

Competenze

• Experience in office administration, operations coordination or a similar support role.
• Strong organizational skills, attention to detail and ability to prioritize tasks.
• Competence with spreadsheets, documents, calendars and collaborative tools.
• Professional communication and service-oriented problem solving.

Mansioni

• Coordinate office setup, purchasing requests, supplies and approved vendors.
• Maintain branch files, contracts, records, schedules and administrative trackers.
• Arrange meetings, travel, internal communications and onboarding logistics.
• Coordinate invoice documentation and expense requests with the central finance team.
• Follow up on facilities, technology access and routine operational issues.
• Support policy implementation and refer compliance matters to responsible specialists.
• Prepare regular administrative summaries and support process improvements.

Conoscenze

Office admin

Organization

Communication

Calendar mgmt

Problem solving

Strumenti

Spreadsheets

Documents

Calendars

Collaboration tools

Descrizione del lavoro

Operations and Administrative Coordinator

Keep the new Brightery branch organized by coordinating administration, suppliers, office needs and internal processes.

Location: New York Full time On-site Openings: 1

Brightery is hiring an Operations and Administrative Coordinator to support a smooth branch launch and reliable day-to-day operations. You will work with branch leadership, headquarters and third-party service providers to keep administrative tasks well documented and on schedule.

What you will do

• Coordinate office setup, purchasing requests, supplies and approved vendors.
• Maintain branch files, contracts, records, schedules and administrative trackers.
• Arrange meetings, travel, internal communications and onboarding logistics.
• Coordinate invoice documentation and expense requests with the central finance team.
• Follow up on facilities, technology access and routine operational issues.
• Support policy implementation and refer compliance matters to responsible specialists.
• Prepare regular administrative summaries and support process improvements.

What you bring

• Experience in office administration, operations coordination or a similar support role.
• Strong organizational skills, attention to detail and ability to prioritize tasks.
• Competence with spreadsheets, documents, calendars and collaborative tools.
• Professional communication and service-oriented problem solving.
• Ability to handle confidential business and employee information appropriately.
• Familiarity with local suppliers or office setup is a plus.