Operations and Admin Coordinator

City Staffing

Chicago (IL)

Hybrid

USD 65,000 - 110,000

Full time

14 days+

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Job summary

A leading staffing agency in Chicago is seeking a Recruiting Coordinator to assist in operations and project management. This hybrid role requires 3+ years of experience in operations, strong communication skills, and proficiency in Microsoft Office and Power BI. Join a supportive environment committed to diversity and inclusion, offering a full-time position with a competitive salary.

Qualifications

3+ years work experience in an operations or project coordination role.
Strong project management skills and knowledge of business processes.
Exceptional communication and interpersonal skills required.

Responsibilities

Assist with the implementation of business technology.
Provide executive support to the Sales Vice President.
Maintain confidentiality and manage communications with senior staff.

Skills

Operations coordination

Project management

Written and oral communication

Data analysis

Confidentiality

Microsoft Office proficiency

Power BI

Tools

Microsoft Office

Power BI

Flowchart software

Job description

Overview

Recruiting Coordinator at City Staffing | 2024 Chicago Tribune #1 Top Workplace

This is a hybrid position in Downtown, Chicago.

Start Date: ASAP

Location: Hybrid | Downtown Chicago, IL

Schedule: Full-Time | Monday-Friday

Duration: Temporary to Permanent

Job Details

Our client, a national nonprofit public health association, seeks an Operations Services Coordinator to assist their sales and marketing team. This role will help oversee the implementation of business technology for the sale of products in addition to taking on some executive support tasks for the Sales Vice President.

Responsibilities

Assists with Implementation of Technology & New Business Processes 50%

Convenes stakeholders to understand the identified business improvement tools/technology and ensures successful implementation and adoption.
Work with leadership to prioritize training and help to schedule/coordinate training for the team.
Work with leadership to build checklists, implement processes and documentation for all employee activity.
Responsible for all e-book report & payment processes.
Proactively identify needs and solutions, documenting through flowcharts and reports.
Communicates to senior staff with respect to due dates, assignments, new processes, and updated standards.

Administrative/ VP Support 50%

Maintain high-level of accessibility and confidentiality in documentation. Manage distribution lists, SharePoint, mailboxes, and material production for other programs as needed.
Communicate all requests from staff and senior management to VP, ensuring prompt response, prioritizing appropriately, and maintaining confidentiality.
Prepare weekly reports as required.
Submit and ensure payment of VP’s business expense reports in a timely manner; monitor credit card account. Research and track questions/discrepancies regarding travel budgets, policies, and processes.
Prioritize and maintain VP’s calendar of activities and related details.
Assist with the development of VP presentations and memos.
Provide support for SVP and training of assistant to SVP as needed.

Qualifications

3+ years work experience in an operations or project coordination/implementation role required.
Background in project management and able to document and adhere to business processes and technical requirements along with a sense of project ownership required.
Solid written and oral communication and interpersonal and social skills to interact with staff and management required.
Ability to work in a fast-paced multi-task environment while meeting strict guidelines required. Must be self-motivated and able to take initiative. Independently completes requests as specified and on timeline; escalates issues to manager where appropriate.
Outstanding computer skills in Microsoft Office products specifically flow chart software as well as Excel graphs and charts.
Previous experience building dashboards; experience in Power BI preferred.
Excellent analytical skill along with a high level of attention to detail required.
Professionalism and discretion in the handling of confidential and sensitive information required.

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

Additional Information