Human Resources Coordinator

City Wide Jani Inc.; Chicago (IL); On-site; USD 31,684 - 35,817; Part time

Benefits offered by this job

401(k) plan with company match

Bi-weekly pay

Employee Assistance Program (EAP)

Paid time off (PTO), sick time, and holiday pay

Job summary

A commercial cleaning services provider based in Chicago seeks a detail-oriented Human Resources Coordinator. In this part-time role, you will manage recruitment, onboarding, and compliance across multiple accounts. Ideal candidates will have at least 3 years of HR experience, know employment law, and be proficient with HRIS and payroll systems. The position offers $23 – $26 per hour, with a chance for a quarterly performance bonus and a pathway to an HR Manager role by year-end.

Qualifications

• 3+ years of hands-on Human Resources experience.
• Experience in workforce-heavy industries preferred.
• Strong documentation discipline and organizational skills.

Responsibilities

• Manage full-cycle recruitment from job posting to offer letter.
• Conduct structured phone interviews and coordinate interview scheduling.
• Maintain audit-ready employee files and employee attendance documentation.

Skills

Human Resources experience

Knowledge of employment law

Ability to generate reports

Typing speed of 50 wpm

Intermediate AI tool usage

Tools

HRIS

Payroll systems

Job description

HUMAN RESOURCES COORDINATOR

City Wide Jani, Inc. – Chicago, IL

Part-Time | Monday – Friday | 9:00 AM – 3:30 PM

Wednesdays: Flexible Schedule (Earlier or Later)

$23 – $26 per hour (DOE) + Quarterly Performance Bonus

Position Overview

City Wide Jani, Inc. is seeking a disciplined and detail-oriented Human Resources Coordinator to manage recruitment, onboarding, compliance, documentation, and workforce stability across multiple commercial accounts. This role requires a structured professional who understands hiring systems, documentation standards, employment compliance, and workforce accountability. This is a performance-driven position with a defined pathway to advancement into an HR Manager role by year-end based on measurable results and leadership readiness.

Responsibilities

• Manage full-cycle recruitment from job posting to offer letter
• Screen candidates and conduct structured phone interviews
• Coordinate interview scheduling with leadership approval
• Facilitate background checks and employment verification
• Complete and verify I-9 documentation within legal timelines
• Maintain accurate, audit-ready employee files
• Track certifications, compliance deadlines, and policy acknowledgments
• Document attendance issues, disciplinary actions, and performance concerns
• Support Performance Improvement Plans and workforce stabilization efforts
• Submit payroll updates including new hires, rate changes, and terminations
• Verify timekeeping records and track PTO usage
• Produce workforce reports including turnover and time-to-fill metrics
• Build and maintain structured hiring and compliance tracking systems
• Support leadership communication and enforce company policies respectfully

Qualifications

• 3+ years of hands‑on Human Resources experience
• Experience in workforce‑heavy industries preferred (facility services, hospitality, manufacturing, logistics, staffing, or similar)
• Strong knowledge of employment law and compliance requirements
• Experience using HRIS and payroll systems
• Ability to generate structured reports and track workforce data
• Ability to type no less than 50 words per minute
• Intermediate experience using AI tools for workflow management, documentation, reporting, and research
• Strong documentation discipline and organizational skills
• Demonstrated ability to enforce policies while maintaining professionalism
• Desire to grow into a leadership-level HR Manager role

Compensation & Performance Bonus

$23 – $26 per hour (DOE)

Quarterly performance-based bonus opportunity. Bonus eligibility is tied to measurable workforce results, including:

• Reduction in employee turnover
• Improvement in time-to-fill metrics
• Compliance accuracy and audit-ready employee files
• Stabilization of attendance patterns across accounts
• Improved documentation and policy adherence

Bonus eligibility requires meeting baseline compliance and documentation standards.

Benefits

• Bi-weekly pay
• Direct deposit only
• 401(k) plan with company match
• PTO, sick time, and holiday pay
• PayActiv (pay advances)
• Employee Perks Program
• Employee Assistance Program (EAP)
• Employee Incentive Program (redeemable points)

Growth Opportunity

Additional bonus opportunities tied to company performance. This role is designed for advancement. Candidates demonstrating strong systems implementation, workforce stabilization, and leadership readiness may be considered for promotion to HR Manager by year-end based on performance evaluation.

About City Wide Jani, Inc.

City Wide Jani, Inc. is a certified MBE/WBE/BEP full-service commercial cleaning and facility services company headquartered in Chicago. We serve property management firms, schools, medical facilities, nonprofits, manufacturing, government, and commercial buildings.

We are proud to be an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage employees to bring their authentic, original, and best selves to work as part of a culturally inclusive team.

City Wide Jani offers equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, genetics, ethnicity, pregnancy status, gender identity, sexual orientation, marital status, political opinions or affiliations, veteran status, or other legally protected classifications. We comply with all applicable federal, state, and local nondiscrimination laws in every location where we operate.