Operations Analyst and Special Projects Coordinator

Virginia's Community College System; Richmond (VA); On-site; USD 59,000 - 66,000; Full time

Job summary

Germanna Community College is seeking an Operations Analyst and Special Projects Coordinator to support the Finance and Operations division across the college and external partners. You will coordinate projects, develop plans and dashboards, and assist with procurement as the division's primary buyer.

Regular travel between campuses is required. Reporting to the Vice President of Finance and Operations, you will manage multiple priorities, prepare reports, and provide analytical support to

Qualifications

• Experience in project coordination, administration, operations, finance, business support, or a related field.
• Experience managing multiple priorities, deadlines, and stakeholder expectations.
• Experience preparing reports, analyzing information, and supporting informed decision-making.
• Demonstrated proficiency with Microsoft Excel and other business productivity tools.

Responsibilities

• Coordinate and support institutional and departmental projects from planning through implementation.
• Develop project plans, timelines, status reports, and tracking tools to monitor progress and accountability.
• Facilitate communication among leadership, departments, campuses, and external partners.
• Identify risks, barriers, and emerging issues, recommending solutions and elevating concerns as appropriate.
• Develop and maintain dashboards, reports, spreadsheets, and analytical tools to support planning and decision-making.
• Prepare executive briefings, presentations, reports, and other project documentation.
• Serve as the primary buyer for the division and manage procurement-related documentation.

Skills

Project coordination

Report preparation

Analytical skills

Communication

Tools

Microsoft Excel

Job description

Working Title Operations Analyst and Special Projects Coordinator Role Title Gen Admin Supv I/Coord I Role Code 19221-SW FLSA Nonexempt Pay Band 04 Position Number 29700041 Agency Germanna Community College Division Germanna Community College (Div) Work Location Spotsylvania - 177 Hiring Range $59,189-$65,766 Annually Plus Full State Benefits Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday-Friday

8:00am-4:30PM Or as Scheduled.

Sensitive Position No Job Description

Germanna Community College is a two-year public institution of higher education in the Virginia Community College System. As a comprehensive community college, Germanna provides quality, accessible, and affordable educational opportunities for the residents of the City of Fredericksburg and the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania and Stafford.

The Operations Project Coordinator provides college-wide project management support and direction for the Finance and Operations department to advance institutional priorities. Reporting administratively to the Vice President of Finance and Operations, the position coordinates and monitors assigned projects and initiatives and serves as the division purchaser. Supports project tracking, reporting, and cross-functional initiatives across the college and with external partners.

Provides project leadership, analytical support, and stakeholder coordination to advance initiatives and ensure successful execution of assigned work.

Project and Initiative Coordination

• Coordinate and support institutional and departmental projects from planning through implementation.
• Develop project plans, timelines, status reports, and tracking tools to monitor progress and accountability.
• Facilitate communication and collaboration among leadership, departments, campuses, and external partners.
• Identify risks, barriers, and emerging issues, recommending solutions and elevating concerns as appropriate.
• Develop and maintain dashboards, reports, spreadsheets, and analytical tools to support planning and decision-making.
• Prepare executive briefings, presentations, reports, and other project documentation.

Executive and Administrative Coordination

• Serve as the primary buyer for the division and manage procurement-related documentation in accordance with College policies.
• Coordinate the Vice President’s calendar, meetings, travel, and related logistics.
• Prepare correspondence, meeting materials, travel documents, reimbursement requests, and other support materials.
• Maintain accurate records and ensure timely follow-up on assigned actions and commitments.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required Qualifications

• Experience in project coordination, administration, operations, finance, business support, or a related field.
• Experience managing multiple priorities, deadlines, and stakeholder expectations.
• Experience preparing reports, analyzing information, and supporting informed decision-making.
• Demonstrated proficiency with Microsoft Excel and other business productivity tools.

Knowledge, Skills, And Abilities

Strong project coordination, organization, and problem-solving skills.

• Ability to manage multiple priorities independently and follow assignments through completion.
• Strong analytical skills, including the ability to develop reports, dashboards, and decision-support tools.
• Ability to build collaborative relationships and coordinate work across diverse stakeholders.
• Excellent written and verbal communication skills.
• Sound judgment, discretion, attention to detail, and commitment to customer service.
• Ability to handle sensitive information with professionalism and confidentiality.

Additional Considerations

• Experience in higher education, or Virginia state agency
• Experience with Commonwealth of Virginia procurement processes and systems, including eVA.

Operation of a State Vehicle No Supervises Employees No Required Travel

Travel between campuses will be required.

Please Note

Regular travel between the Fredericksburg Area Campus and Locust Grove Campus is required to support operational and departmental needs

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/100427