Supplemental Instruction Program Assistant

Virginia's Community College System; Richmond (VA); On-site; USD 29,000 - 33,000; Part time

Job summary

Germanna Community College is seeking a Part-time Supplemental Instruction (SI) Program Assistant at the Locust Grove Campus. You will arrange tutoring appointments, greet students, and provide access to online and on-campus tutoring resources.

The role involves supporting the ACE office, maintaining records, and coordinating with the Nursing Department to arrange remediation. Strong communication and organizational skills are essential.

Qualifications

• Excellent oral and written communication.
• Excellent organizational and judgment skills.
• Knowledge of Germanna Community College academic and other student support services.
• Comprehensive knowledge of Microsoft Word, Excel, and Publisher Programs.
• Familiarity with Google Apps, Canvas, Zoom, and/or similar educational technology.
• Must have a general understanding of courses taught at Germanna
• Must possess patience and a strong service orientation.
• Ability to perform multiple tasks simultaneously in a fast-paced work environment
• Must have the ability to work independently
• Must have good analytical skills

Responsibilities

• Greet students in person, over the telephone, or via Zoom to determine needs and arrange tutoring appointments.
• Provide office support by creating and maintaining files and handling attendance/tracking.
• Register nursing students for workshops and liaise with the Nursing Department to arrange remediation.
• Create and maintain spreadsheets, files, and databases for retrieving statistics and generating reports.
• Collect grade data each semester and distribute surveys to students and faculty.
• Promote the SI program to students and faculty; schedule SI sessions and rooms.
• Observe SI sessions and give feedback to SI Leaders; assist in training SI Leaders.
• Support ACE promotional activities and help organize events such as Welcome Day and the ACE Training Retreat.
• This is a 1450-hour part-time position.

Skills

Communication

Organizational skills

Patience and service orientation

Multitasking ability

Independent work

Tools

Word

Excel

Publisher

Google Apps

Canvas

Zoom

Job description

Working Title Supplemental Instruction Program Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 297W0445 Agency Germanna Community College Division Germanna Community College (Div) Work Location Orange - 137 Hiring Range $21.34-$23.71 per hour; state benefits do not apply Emergency/Essential Personnel No EEO Category 5-Paraprofessionals Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday – Thursday; 8:00am – 4:30pm (29 hours per week)

Sensitive Position No Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

Job Summary

Germanna Community College is seeking a Part-time Supplemental Instruction (SI) Program Assistant in the Academic Center for Excellence at the Locust Grove Campus. The (SI) Program Assistant is responsible for arranging academic support for Germanna students in the Locust Grove Academic Center for Excellence (ACE). The incumbent will greet students in person, over the telephone, or via Zoom to determine their needs and will arrange on campus or online tutoring appointments in the Day Smart Appointment Center, provide them with supplementary academic resources, or direct them to ACE’s online or on campus math and writing centers, as well as Brainfuse.

The SI Program Assistant will also provide coverage for the ACE Online Zoom room. The SI Program Assistant will also be responsible for creating and maintaining office files, registering nursing students for workshops, and assisting students with general academic concerns. The SI Program Assistant will serve as a liaison with the Nursing Department to ensure that academic remediation is arranged for nursing students. The incumbent’s primary work responsibility is to support the Supervisor of the Supplemental Instruction (SI) program through the creation and maintenance of spreadsheets, files, and databases necessary for retrieving statistical data and generating reports.

At the end of each semester, the SI Program Assistant will collect grade data from the courses supported with SI and analyze the results. The incumbent is also responsible for distributing end-of-semester surveys to students and faculty for the Supervisor to analyze. The SI Program Assistant will be responsible for the promotion of the SI program to students and faculty. The SI Program Assistant will provide the SI Leaders with beginning-of-semester surveys to determine when to hold the SI discussion sessions, help the SI Leaders analyze the results to determine the session meeting times, and schedule on campus meeting rooms. The SI Program Assistant will conduct observations of SI Discussions and provide feedback for SI Leaders. The SI Program Assistant will also meet with the SI Leaders on a regular basis to help them plan their SI discussion sessions, assist the SI Supervisor in the training and professional development of SI Leaders throughout the year, and provide the SI Leaders with any academic or technical resources they need. The incumbent will create and maintain attendance tracking sheets for 25 or more class sections each semester with embedded SI Leaders.

Additional program responsibilities include the dissemination of ACE promotional materials and arranging class visits to the Locust Grove ACE office. The incumbent will also assist with Welcome Day and other Germanna Community College events as well as assist with the organization of the annual ACE Training Retreat.

Please Note: This is a 1450-hour part-time position.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Excellent oral and written communication skills
• Excellent organizational and judgment skills.
• Knowledge of Germanna Community College academic and other student support services.
• Comprehensive knowledge of Microsoft Word, Excel, and Publisher Programs.
• Familiarity with Google Apps, Canvas, Zoom, and/or similar forms of educational technology.
• Must have a general understanding of courses taught at Germanna
• Must possess patience and a strong service orientation.
• Ability to perform multiple tasks simultaneously in a fast-paced work environment
• Must have the ability to work independently
• Must have good analytical skills

Additional Considerations

• Experience working in an academic support environment
• Proficiency with Excel

Operation of a State Vehicle No Supervises Employees No Required Travel

Travel between campuses can be required.

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.