Student Financial Analyst

Virginia Community Colleges; Virginia (MN); On-site; USD 71,000 - 79,000; Full time

Job summary

Germanna Community College is seeking a Student Financial Analyst to ensure the integrity, accuracy, and proper configuration of student financial transactions within the SIS and WES systems. The role emphasizes reconciliation, financial analysis, and reporting to support operational decisions.

This position is based at the Fredericksburg Area Campus with regular work at other Germanna locations to support Business Office operations and ensure consistent service delivery across the college.

Qualifications

• Experience in accounting, finance, business operations, or related field.
• Demonstrated experience performing reconciliations and resolving discrepancies.
• Working knowledge of accounting principles and internal controls.
• Proficiency in Microsoft Excel and standard business applications for data analysis and reporting.
• Strong analytical, problem solving and organizational skills with attention to detail.
• Ability to interpret policies, procedures, and regulatory requirements.

Responsibilities

• Maintains accuracy and integrity of student account records in SIS; ensure transactions and configurations are complete and supported.
• Processes, validates, and posts student and third-party payments in SIS.
• Performs reconciliations and financial analysis with AIS; resolves variances for accurate records.
• Configures student accounts in SIS (charges, payment plans, fee tables) and ensures compliance.
• Identifies and resolves discrepancies; develops queries and Excel tools for monitoring activity.
• Supports month-end/year-end close, audits, and internal controls; prepares documentation and schedules.
• Monitors delinquent accounts and handles collections per policy; documents actions.
• Collaborates across campuses to ensure consistent service delivery; provides on-site support as needed.

Skills

Accounting

Reconciliations

Analytical skills

Excel

Policy interpretation

Communication

Education

Master’s degree in accounting or related field

Professional certifications (CPA CGFM CMA) preferred

Tools

SIS

WES

AIS

Cardinal

Job description

Posting Summary

Work Title

Role Title

Role Code

Role Code 19031-SW

FLSA

FLSA Exempt

Pay Band

Pay Band 04

Position Number

Position Number 29700201

Agency

Agency Germanna Community College

Division

Division Germanna Community College (Div)

Work Location

Hiring Range

Hiring Range $71,027-$78,919 annually plus full state benefits

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday 8:00am – 5:00pm or as scheduled

Sensitive Position

Sensitive Position No

Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities. The Student Financial Analyst is responsible for ensuring the integrity, accuracy, and proper configuration of student financial transactions within the Student Information System ( SIS ) and the Workforce Enterprise System ( WES ). This position performs analysis, reconciliation, and resolution of discrepancies related to student accounts receivable, payments, billing, and system configuration, supporting accurate financial reporting and operational decision-making. The role performs reconciliation and financial analysis activities and serves as a key liaison with responsibility for ensuring alignment between systems. The position ensures transactions and system configurations are accurate, properly functioning, and compliant with College, VCCS , and Commonwealth requirements, while supporting internal controls, audit readiness, and efficient Business Office operations. This position is based at our Fredericksburg Area Campus but requires regular work at other Germanna locations to support Business Office operations and ensure consistent service delivery across the College.

Major Duties and Responsibilities:

• Maintains and is accountable for the accuracy and integrity of student account records within SIS , ensuring all transactions, balances, and system configurations are complete, correct, and properly supported
• Processes, validates, and posts student and third-party payments within SIS , ensuring accuracy, completeness, and compliance with College, VCCS , and CAPP Manual requirements
• Performs reconciliation and financial analysis activities in coordination with the General Accountant responsible for accounts receivable, including preparing and reviewing data, identifying discrepancies between SIS and AIS , analyzing account balances and aging, and resolving variances to ensure accuracy and completeness of financial records
• Performs and maintains student accounts system configuration within SIS , including setup of charges, payment plans, fee tables, and related components; ensures configuration accuracy, proper functionality, and compliance with College, VCCS , and CAPP Manual requirements
• Researches and resolves account discrepancies, including misapplied payments, billing errors, and system-related issues; develops and utilizes system queries and Excel-based tools to monitor activity, identify anomalies, and support reconciliation and reporting processes
• Supports month-end and year-end close processes, audit requests, and internal control activities by preparing documentation, reconciliations, and supporting schedules; ensures adherence to College, VCCS , and CAPP Manual requirements and supports compliance with the Commonwealth’s internal control framework ( ARMICS )
• Monitors delinquent student accounts and performs collection activities in accordance with established policies, including placement with the Commonwealth’s debt setoff and external collection processes; maintains documentation and ensures compliance with timelines and procedures
• Identifies process improvement opportunities and supports implementation of enhanced controls, workflows, and documentation to strengthen financial accuracy and operational efficiency
• Serves as primary front-line support for the Business Office, assisting students, parents, internal departments, and other stakeholders with account inquiries, billing, and payments, while supporting daily operations and ensuring compliance with FERPA and applicable policies and procedures
• Collaborates with peers across campuses to ensure consistent service delivery, shared workload coverage, and accountability for Business Office operations; provides on-site support at other Germanna locations as needed
• Performs other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Experience in accounting, finance, business operations, or a related field
• Demonstrated experience performing reconciliations, analyzing financial data, and resolving discrepancies
• Working knowledge of accounting principles and internal controls
• Proficiency in Microsoft Excel and standard business applications, including experience analyzing financial data, creating formulas, and using tools such as pivot tables and lookups to support reconciliation and reporting
• Strong analytical, problem-solving, and organizational skills with attention to detail
• Ability to interpret and apply policies, procedures, and regulatory requirements
• Demonstrated ability to work independently while collaborating effectively in a shared-responsibility environment
• Effective written and verbal communication skills

Additional Considerations

• Experience with SIS , WES , AIS , Cardinal, or similar ERP systems
• Experience in accounts receivable, student accounts, or higher education finance
• Experience performing reconciliations between subsidiary systems and general ledger
• Familiarity with VCCS policies and the Commonwealth Accounting Policies and Procedures ( CAPP ) Manual
• Intermediate to advanced Excel skills (e.g., pivot tables, lookups, data analysis)
• Master’s degree in accounting (MAcc), business administration ( MBA ), data analytics, or related discipline preferred
• Relevant professional certifications such as Certified Public Accountant ( CPA ), Certified Government Financial Manager ( CGFM ), Certified Management Accountant ( CMA ), or similar credentials

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees No

Required Travel

Travel between campuses can be required.

Posting Number

Posting Number CLS_4732P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/09/2026

Job Close Date

Job Close Date 09/23/2026

Agency Website

Agency Website www.germanna.edu

Contact Name

Email

Email [e-mail]

Phone Number

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * I understand that this position is located in Virginia and I must reside within a reasonable commuting distance or be willing to relocate to ensure consistent, reliable attendance.
  • Yes
  • No

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)