Operations Administrator II

Tulane University; New Orleans (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Tulane University’s ByWater Institute seeks an Operations Administrator to support our interdisciplinary Demir Hydroinformatics and artificial intelligence lab. The role ensures smooth daily lab operations, coordinates scheduling and correspondence, and aids research output through funding searches and proposal formatting.

The position also drives public engagement via social media, website maintenance, and event coordination including hackathons and outreach initiatives.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Experience managing social media platforms and updating web content.
• Experience formatting and submitting grant proposals and research papers.
• Basic budgeting and financial tracking abilities.
• Familiarity with academic submission portals and grant databases.

Responsibilities

• Draft professional correspondence and reference letters.
• Manage scheduling, candidate shortlisting, and event coordination.
• Support research output by identifying funding opportunities and formatting proposals.
• Assist with submitting academic papers and grant applications.
• Maintain lab websites and social media channels for public engagement.
• Coordinate lab events such as hackathons and outreach activities.

Skills

Communication

Organization

Social media

Grant proposals

Event planning

Budgeting

Education

High school diploma

Two years Communications/Business Administration experience

Job description

Job Description

The ByWater Institute at Tulane University is seeking a highly organized and proactive Operations Administrator to support our interdisciplinary research team in the Demir Hydroinformatics and artificial intelligence lab. The successful candidate will ensure smooth daily lab operations and amplify the lab's research impact. Responsibilities include managing administrative tasks such as scheduling, and correspondence; supporting research output by scanning for funding opportunities, formatting proposals, and submitting academic papers; and driving public engagement through social media management, website maintenance, and event coordination (including hackathons and outreach).

Job Description

The ByWater Institute at Tulane University is seeking a highly organized and proactive Operations Administrator to support our interdisciplinary research team in the Demir Hydroinformatics and artificial intelligence lab. The successful candidate will ensure smooth daily lab operations and amplify the lab's research impact. Responsibilities include managing administrative tasks such as scheduling, and correspondence; supporting research output by scanning for funding opportunities, formatting proposals, and submitting academic papers; and driving public engagement through social media management, website maintenance, and event coordination (including hackathons and outreach).

Responsibilities

• Excellent written and verbal communication skills, with the ability to draft professional correspondence, reference letters, and outreach materials.
• Strong organizational and time-management skills, with the ability to juggle multiple tasks, including scheduling, candidate shortlisting, and event coordination.
• Proficiency in managing social media platforms and updating web content.
• Exceptional attention to detail, specifically for checking academic papers and grant proposals against compliance checklists.
• Basic financial tracking and budgeting skills.
• Ability to navigate academic submission portals (e.g., academic journals, arXiv) and databases for grants, RFPs, and awards.
• Ability to work collaboratively in a fast-paced, interdisciplinary academic environment.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Two years’ Communications and/or Business Administration experience.

Preferred Qualifications

• Bachelor's Degree/Master’s Degree
• Prior experience working in a higher education or academic research setting.
• Familiarity with academic grant cycles, RFP processes, and proposal preparation.
• Experience organizing academic or community events, such as hackathons or outreach workshops.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .